Last updated: July 24, 2026
· Source: policies-procedures/Procedure/Family Connections and Engagement Procedure.md
REFUGE HOUSE, INC.
| Procedure Information |
Details |
| PROCEDURE NAME |
Family Connections and Engagement Procedure |
| PROCEDURE NUMBER |
FC7-01.1 |
| RELATED POLICY |
FC7-01 Family Connections and Engagement Policy |
| EFFECTIVE DATE |
5/20/25 |
| REVISION DATE |
7/10/25, 12.09.2025.1 |
| LAST UPDATED |
5/15/2026 |
| LAST APPROVED |
5/22/2026 |
| ## APPLICABLE T3C PACKAGES: |
## APPLICABLE T3C ADD-ON SERVICES: |
| ☒ T3C Basic Foster Family Home |
☒ Transition Support Services for Youth & Young Adults |
| ☒ Substance Use Support Services |
☒ Kinship Caregiver Support Services |
| ☒ Short-Term Assessment |
☐ Pregnant & Parenting Youth or Young Adult |
| ☒ Mental & Behavioral Health |
|
| ☐ Sexual Aggression/Sex Offender |
|
| ☐ Complex Medical Needs or Medically Fragile |
|
| ☐ Human Trafficking Victim/Survivor |
|
| ☒ Intellectual or Developmental Disability (IDD)/Autism Spectrum Disorder |
|
| ☒ T3C Treatment Foster Family Care |
|
PURPOSE:
To provide specific implementation procedures for identifying, assessing, engaging, and maintaining meaningful connections between children in care and their families, siblings, relatives, kinship caregivers, and other supportive persons through a trauma-informed, TBRI-based approach that supports permanency and well-being.
RESPONSIBILITY:
- Case Managers
- Program Directors
- Treatment Directors
- Foster Parents
- Quality Assurance Staff
- Substance Use Counselor (for Substance Use Support Services placements)
- STASS Coordinator (for Short-Term Assessment Support Services placements)
- Crisis Response Team (for Treatment Foster Family Care placements)
- Aftercare Case Manager (for aftercare services)
- Youth Transition Specialist (for Transition Support Services for Youth & Young Adults placements)
- Kinship Support Specialist (for Kinship Caregiver Support Services placements)
PROCEDURE:
1. FAMILY CONNECTIONS IDENTIFICATION AND ASSESSMENT
Purpose and Overview
As stated in Refuge House's Family Connections and Engagement Policy (FC7-01), "Refuge House is committed to implementing a family engagement approach that proactively identifies, outreaches to, and collaborates with the child's biological parents, siblings, relatives, potential kinship caregivers, and other supportive persons throughout the child's placement." This procedure outlines the specific steps required to fulfill this policy commitment.
Research consistently demonstrates that maintaining healthy connections with family members and other supportive persons improves placement stability, enhances emotional well-being, and increases the likelihood of successful permanency outcomes. Family connections identification is not a one-time event but rather an ongoing process that begins at admission and continues throughout placement. Using a trauma-informed lens aligned with our TBRI model, Refuge House staff methodically identify and assess the nature, quality, and potential impact of each relationship in a child's life.
The identification process must be culturally sensitive, recognizing that family structures and supportive relationships may vary significantly across different cultural backgrounds. Staff must approach this work with humility and openness, allowing children and families to define their own support networks while ensuring compliance with regulatory requirements.
1.1 Initial Family Identification
The following table outlines the specific actions required to identify family connections immediately upon placement:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Review all placement documentation (2184, 2085, court orders, IMPACT records) to identify family members |
Within 24 hours of placement |
Radius documentation system |
TAC §749.1133; T3C Blueprint p.47-55 |
| Case Manager |
2. Complete Family Connections Identification Form including all known biological family, fictive kin, and supportive persons |
Within 72 hours of placement |
Family Connections Form in Radius |
TAC §749.1133; RCC (FY26) §3600 |
| Case Manager |
3. Contact foster family to gather any additional family information shared by the child |
Within 72 hours of placement |
Phone contact documented in Radius |
TAC §749.1133 |
| Case Manager |
4. Interview the child (if age/developmentally appropriate) about important relationships and desired family contact |
Within 7 days of placement |
Private setting in foster home |
TAC §749.1133; T3C Blueprint p.47-55 |
| Case Manager |
5. Contact DFPS/SSCC caseworker to gather additional family information not included in initial documentation |
Within 7 days of placement |
Phone/email documented in Radius |
TAC §749.1133; RCC (FY26) §3600 |
| Case Manager |
6. Document family connections in the child's Service Plan |
Within 30 days of placement |
Service Plan in Radius |
TAC §749.1301; T3C Blueprint p.47-55 |
1.2 Sibling Connections Assessment
CRITICAL REQUIREMENT: Per TAC §749.1011, specific attention must be given to identifying and maintaining sibling relationships. The following steps ensure compliance with this high-weight standard:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Identify all siblings (biological, adopted, half, and step) from placement documentation |
Within 24 hours of placement |
Radius documentation system |
TAC §749.1011 |
| Case Manager |
2. Determine current placement status and location of all siblings |
Within 72 hours of placement |
Phone contact documented in Radius |
TAC §749.1011; T3C Blueprint p.47-55 |
| Case Manager |
3. If siblings are placed separately, develop a Sibling Visitation Plan |
Within 7 days of placement |
Sibling Visitation Plan form |
TAC §749.1011 |
| Case Manager |
4. Advocate for joint sibling placement when in children's best interest |
Ongoing |
Communication with DFPS/SSCC |
TAC §749.1011 |
| Case Manager |
5. Document all sibling contact efforts and outcomes |
After each contact/attempt |
Radius documentation system |
TAC §749.1011; RCC (FY26) §3600 |
1.3 CANS 3.0 and Service Plan Integration
Our policy requires that we integrate "family engagement efforts with the child's CANS 3.0 Assessment results to address identified needs in the domains of family relationships and social resources." The following steps ensure this integration aligns with FC3-01 Service Planning requirements:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Review CANS 3.0 Assessment domains related to family relationships and social resources |
Within 5 days of receiving CANS 3.0 |
CANS 3.0 Assessment document |
T3C Blueprint p.47-55 |
| Case Manager |
2. Include family engagement goals in initial Service Plan based on CANS 3.0 findings |
Within 30 days of placement |
Service Plan family section |
TAC §749.1301; FC3-01 |
| Case Manager |
3. Update family engagement approaches after receipt of new CANS 3.0 Assessment |
Within 5 days of receiving updated CANS 3.0 |
Service Plan Review |
T3C Blueprint p.47-55 |
| Treatment Team |
4. Track progress on family-related CANS domains at each assessment |
Per CANS schedule |
CANS tracking tool |
T3C Blueprint p.48 |
1.4 Required Documentation
The comprehensive assessment of family connections must be thoroughly documented to ensure continuity of care and compliance with regulatory requirements.
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Create genogram or family tree visual representation |
Within 14 days of placement |
Radius case file |
Best Practice |
| Case Manager |
2. Document each identified family member's contact information, relationship to child, and potential for engagement |
As identified |
Family Connections section in Radius |
TAC §749.1133 |
| Case Manager |
3. Note any safety concerns or court restrictions on family contact |
Within 72 hours of placement |
Safety assessment in Radius |
TAC §749.503; RCC (FY26) §3600 |
| Case Manager |
4. Record child's expressed preferences regarding family contact |
Within 7 days of placement |
Case notes in Radius |
TAC §749.1133; T3C Blueprint p.47-55 |
2. FAMILY OUTREACH AND ENGAGEMENT
Purpose and Overview
Active outreach and engagement with identified family members is essential to maintaining and strengthening connections that support the child's well-being and permanency goals. This section provides specific guidance on initiating and maintaining contact with family members in a manner that is trauma-informed, culturally sensitive, and aligned with regulatory requirements.
2.1 Initial Family Outreach
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Prioritize outreach to siblings, then parents, then extended family |
Within 7 days of identification |
Phone/written contact |
TAC §749.1011; T3C Blueprint p.47-55 |
| Case Manager |
2. Make initial contact attempts via phone, documenting date, time, and outcome |
Within 7 days of obtaining contact information |
Phone log in Radius |
RCC (FY26) §3600 |
| Case Manager |
3. Send written communication if phone contact unsuccessful |
Within 14 days of identification |
Letter template in Radius |
RCC (FY26) §3600 |
| Case Manager |
4. Coordinate with DFPS/SSCC for assistance locating hard-to-find family members |
As needed |
Email to DFPS/SSCC |
RCC (FY26) §3600 |
| Case Manager |
5. Document all outreach attempts, including unsuccessful efforts |
Within 24 hours of attempt |
Radius case notes |
TAC §749.1057; RCC (FY26) §3600 |
2.2 Engagement Strategies
Successful family engagement requires culturally sensitive, trauma-informed approaches tailored to each family's unique circumstances:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Conduct initial family engagement meeting using strengths-based approach |
Within 30 days of successful contact |
Refuge House office or community location |
T3C Blueprint p.47-55 |
| Case Manager |
2. Explain the importance of family connections for the child's well-being |
During initial contact |
Phone or in-person |
Best Practice |
| Case Manager |
3. Assess family member's interest and capacity for ongoing involvement |
During initial meeting |
Assessment form |
T3C Blueprint p.47-55 |
| Case Manager |
4. Develop individualized engagement plan with each willing family member |
Within 14 days of initial meeting |
Family Engagement Plan |
T3C Blueprint p.47-55 |
| Treatment Team |
5. Address barriers to engagement (transportation, work schedules, etc.) |
Ongoing |
Team meeting documentation |
RCC (FY26) §3600 |
3. VISITATION AND CONTACT FACILITATION
Purpose and Overview
Per our policy, "While Refuge House recognizes that DFPS/SSCC maintains primary responsibility for visitation planning and supervision, we are committed to supporting these plans, documenting family engagement efforts, and providing trauma-informed guidance to foster families." This section outlines our role in facilitating positive family connections.
3.1 Supporting DFPS/SSCC Visitation Plans
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Obtain current visitation plan from DFPS/SSCC |
Within 72 hours of placement |
Email/phone contact |
RCC (FY26) §3600 |
| Case Manager |
2. Include approved visitation plan in Service Plan |
Within 30 days of placement |
Service Plan Section |
TAC §749.1301; FC3-01 |
| Case Manager |
3. Share approved visitation plan with foster family |
Within 24 hours of receipt |
Secure communication |
TAC §749.1133 |
| Case Manager |
4. Coordinate logistics to support visitation plan implementation |
Ongoing |
Case coordination notes |
RCC (FY26) §3600 |
| Foster Parents |
5. Facilitate visitation according to DFPS/SSCC plan |
Per visitation schedule |
Designated location |
TAC §749.2407 |
| Case Manager |
6. Document any concerns or changes needed in visitation plan |
Within 24 hours of issue arising |
Radius and communication to DFPS/SSCC |
RCC (FY26) §3600 |
3.2 Pre and Post Visit Support
Using TBRI principles, we prepare children for family visits and process their experiences afterward:
| Who |
How |
When |
Where |
Regulatory Reference |
| Foster Parents |
1. Prepare child for visit using age-appropriate language and TBRI strategies |
24-48 hours before visit |
Foster home |
T3C Blueprint p.47-55 |
| Foster Parents |
2. Ensure child's physical needs are met before visit (fed, rested, comfortable clothing) |
Day of visit |
Foster home |
TAC §749.2407; TBRI Empowering Principles |
| Case Manager |
3. Brief foster family on any specific support strategies for the visit |
At least 24 hours before visit |
Phone/email contact |
Best Practice |
| Foster Parents |
4. Provide post-visit support using TBRI connecting strategies |
Immediately after visit |
Foster home or during transport |
TBRI Model |
| Case Manager |
5. Debrief with child about visit experience (if age-appropriate) |
Within 72 hours of visit |
Private setting |
T3C Blueprint p.47-55 |
4. MONITORING AND ASSESSMENT OF FAMILY CONNECTIONS
Purpose and Overview
Ongoing monitoring ensures that family connections remain in the child's best interest and support their overall well-being and permanency goals. This monitoring must be systematic, documented, and integrated with the child's overall treatment planning.
4.1 Continuous Assessment Process
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Observe and document child's response to family contact |
After each contact |
Visit documentation in Radius |
TAC §749.1133; T3C Blueprint p.47-55 |
| Foster Parents |
2. Report child's behavioral/emotional changes related to family contact |
Within 24 hours of observed changes |
Communication log in Radius |
TAC §749.2407 |
| Treatment Team |
3. Review impact of family connections on treatment goals |
At Service Plan reviews |
Team meeting notes |
TAC §749.1301; §749.1335 |
| Case Manager |
4. Assess need for modifications to family engagement plan |
At minimum every Service Plan review |
Service Plan review |
TAC §749.1335 |
| Program Director |
5. Ensure family engagement efforts align with permanency goals |
Quarterly review |
Supervisory documentation |
TAC §749.503; RCC (FY26) §3600 |
| Treatment Team |
6. For Mental & Behavioral Health: Review at minimum quarterly |
Per Treatment Model |
Clinical review notes |
T3C Blueprint p.78 |
| Treatment Team |
7. For IDD/Autism: Align with developmental reassessments |
Per assessment schedule |
Developmental review |
T3C Blueprint p.127 |
4.2 Quality Indicators for Family Connections
The following indicators help assess the quality and impact of family connections:
- Frequency and consistency of contact
- Child's emotional regulation before, during, and after contact
- Family member's engagement and follow-through
- Progress toward permanency goals
- Child's expressed feelings about family relationships
- Behavioral changes correlated with family contact
- Family's increasing capacity to meet child's needs
5. DOCUMENTATION AND REPORTING
Purpose and Overview
As stated in our policy, comprehensive documentation of family engagement efforts is required by TAC §749.1301-1335 and the T3C Blueprint. This documentation serves multiple purposes: ensuring continuity of care, demonstrating regulatory compliance, informing treatment planning, and supporting permanency decisions.
5.1 Required Documentation Elements
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Document all family members identified and contact information |
As identified |
Family connections section in Radius |
TAC §749.1133 |
| Case Manager |
2. Record all contact attempts (successful and unsuccessful) |
Within 24 hours of attempt |
Contact log in Radius |
TAC §749.1057; RCC (FY26) §3600 |
| Case Manager |
3. Include family engagement strategies in Service Plan per FC3-01 requirements |
Within 30 days of placement |
Service Plan in Radius |
TAC §749.1301; T3C Blueprint p.47-55 |
| Case Manager |
4. Update family engagement section in Service Plan Reviews |
At minimum every 6 months (quarterly for Mental & Behavioral Health) |
Service Plan Review in Radius |
TAC §749.1335; T3C Blueprint p.47-55 |
| Case Manager |
5. Document visit observations and child's response |
Within 48 hours of each visit |
Visit documentation in Radius |
TAC §749.1133; RCC (FY26) §3600 |
| Case Manager |
6. Maintain current contact information for all identified family |
Monthly review and update |
Family connections section in Radius |
TAC §749.1133 |
| Case Manager |
7. Track progress on family-related CANS domains |
Per CANS reassessment schedule |
CANS tracking in Service Plan |
T3C Blueprint p.48 |
5.2 Communication with DFPS/SSCC
Our policy requires regular communication with DFPS/SSCC regarding family engagement efforts:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Provide written updates on family engagement efforts |
Monthly |
Email to DFPS/SSCC caseworker |
RCC (FY26) §3600 |
| Case Manager |
2. Report significant family developments immediately |
Within 24 hours of occurrence |
Phone call followed by email |
RCC (FY26) §3600 |
| Program Director |
3. Submit quarterly family engagement outcome reports |
Quarterly |
Formal report to DFPS/SSCC |
RCC (FY26) §3600; T3C Blueprint p.47-55 |
| Case Manager |
4. Document DFPS/SSCC guidance on family contacts |
Within 24 hours of receiving |
Radius case notes |
RCC (FY26) §3600 |
| Treatment Director |
5. Participate in case consultations regarding complex family dynamics |
As requested by DFPS/SSCC |
Meeting notes in Radius |
TAC §749.665; RCC (FY26) §3600 |
5.3 Documentation Quality Standards
All documentation related to family connections must meet these professional standards:
- Objectivity: Focus on observable facts rather than subjective opinions or interpretations
- Child-Centered Perspective: Prioritize the child's experience and best interests
- Trauma-Informed Lens: Recognize and document the impact of trauma on relationships and interactions
- Strengths-Based Approach: Identify and build upon positive aspects of relationships
- Goal Connection: Link documentation to Service Plan goals and permanency objectives
- Specificity: Include concrete, measurable observations rather than generalizations
- Confidentiality: Ensure proper safeguarding of sensitive information
- Regulatory Alignment: Demonstrate compliance with all applicable requirements
5.4 Documentation Review Process
Regular review of family engagement documentation ensures quality, completeness, and compliance with requirements:
| Who |
How |
When |
Where |
Regulatory Reference |
| Program Director |
1. Review case manager's family engagement documentation for completeness |
Monthly during supervision |
Radius case file |
TAC §749.631; §749.665 |
| Quality Assurance |
2. Audit family engagement documentation for regulatory compliance |
Quarterly |
QA tracking system |
TAC §749.665; RCC (FY26) §3600 |
| Program Director |
3. Address documentation deficiencies through coaching and training |
As identified |
Supervision notes |
TAC §749.631 |
| Case Manager |
4. Correct any identified documentation gaps |
Within 48 hours of identification |
Radius case file |
TAC §749.1057 |
6. SPECIAL POPULATIONS AND CULTURAL CONSIDERATIONS
Purpose and Overview
Family engagement must be culturally responsive and adapted to meet the unique needs of special populations. This section provides specific guidance for working with families from diverse cultural backgrounds and those whose children have specialized needs.
6.1 ICWA (Indian Child Welfare Act) Requirements
For Native American children, additional family engagement requirements apply:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Identify tribal affiliation and notify tribe of placement |
Within 24 hours of placement |
ICWA notification form |
25 U.S.C. §1912 |
| Case Manager |
2. Engage extended family as defined by tribal custom |
Ongoing |
Family engagement documentation |
25 U.S.C. §1903(2) |
| Program Director |
3. Coordinate with tribal representatives on family engagement |
As needed |
Meeting documentation |
ICWA requirements |
| Case Manager |
4. Document efforts to comply with ICWA placement preferences |
At placement and ongoing |
ICWA compliance checklist |
25 U.S.C. §1915 |
6.2 Cultural and Linguistic Considerations
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Identify family's primary language and arrange interpretation services |
At initial contact |
Language assessment |
TAC §749.1003; MEPA |
| Case Manager |
2. Provide family engagement materials in family's primary language |
As needed |
Translated documents |
TAC §749.1003 |
| Treatment Team |
3. Incorporate cultural practices into visitation planning |
During engagement planning |
Cultural assessment form |
MEPA requirements |
| Case Manager |
4. Engage cultural brokers or community liaisons when needed |
As identified |
Community partnership notes |
Best Practice |
| All Staff |
5. Document cultural considerations in family engagement efforts |
Ongoing |
Case documentation |
TAC §749.1003; MEPA |
7. CONTINUOUS QUALITY IMPROVEMENT
Purpose and Overview
Our policy emphasizes that "Refuge House will monitor the effectiveness of family engagement efforts" through systematic quality improvement processes. This ensures our practices remain effective, trauma-informed, and responsive to children's needs.
7.1 Data Collection and Analysis
| Who |
How |
When |
Where |
Regulatory Reference |
| Quality Assurance |
1. Track family engagement metrics (contacts made, visits completed, outcomes) |
Monthly |
QA database |
TAC §749.665; T3C Blueprint p.47-55 |
| Quality Assurance |
2. Analyze correlation between family engagement and placement stability |
Quarterly |
Statistical analysis reports |
TAC §749.665; RCC (FY26) §3600 |
| Program Director |
3. Review individual case outcomes related to family connections |
Monthly supervision |
Supervision documentation |
TAC §749.631 |
| Quality Assurance |
4. Gather feedback from children, families, and foster parents |
Semi-annually |
Feedback surveys |
Best Practice |
| Leadership Team |
5. Review aggregate data to identify trends and improvement opportunities |
Quarterly |
Leadership meeting minutes |
TAC §749.665 |
7.2 Practice Improvement Implementation
| Who |
How |
When |
Where |
Regulatory Reference |
| Program Director |
1. Identify family engagement practice gaps through data analysis |
Quarterly |
QA reports |
TAC §749.665 |
| Training Director |
2. Develop and deliver targeted training based on identified needs |
Within 30 days of identification |
Training documentation |
TAC §749.931 |
| Case Managers |
3. Implement approved practice improvements |
Per action plan timelines |
Documentation of implementation |
T3C Blueprint p.47-55 |
| Quality Assurance |
4. Track implementation of improvements and measure impact |
Ongoing with quarterly reports |
Quality tracking system |
T3C Blueprint p.47-55 |
| Program Director |
5. Report improvement outcomes to DFPS/SSCC |
Quarterly |
Written reports to DFPS/SSCC |
RCC (FY26) §3600 |
8. INTEGRATION WITH OTHER REFUGE HOUSE SYSTEMS
Purpose and Overview
Family connections and engagement efforts do not exist in isolation but are integral to all aspects of a child's care. This section ensures that family engagement is properly integrated with other Refuge House policies, procedures, and service delivery systems to provide comprehensive, coordinated support for children and families.
8.1 Service Planning Integration
Family engagement must be fully integrated into the Individual Service Planning process per FC3-01:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Include family engagement goals in every Service Plan per FC3-01.1 Individual Service Planning Procedure |
Within 30 days of placement |
Service Plan in Radius |
TAC §749.1301; T3C Blueprint p.47-55 |
| Case Manager |
2. Link family connection activities to permanency goals |
At each Service Plan review |
Service Plan documentation |
TAC §749.1335; T3C Blueprint p.47-55 |
| Treatment Director |
3. Ensure TBRI strategies support family engagement objectives |
During Service Plan approval |
Clinical review notes |
TAC §749.673; T3C Blueprint p.47-55 |
| Case Manager |
4. For Mental & Behavioral Health: Coordinate with therapist on family goals |
Before Service Planning meeting |
Treatment team notes |
T3C Blueprint p.78 |
| Case Manager |
5. For IDD/Autism: Coordinate with RN Consultant on family education needs |
Before Service Planning meeting |
Medical consultation notes |
T3C Blueprint p.124 |
8.2 Admission and Placement Matching
Family considerations are integrated into placement decisions:
| Who |
How |
When |
Where |
Regulatory Reference |
| Intake Coordinator |
1. Assess family connection needs during admission per Admission Matching & Criteria for Child Placement |
At referral |
Admission assessment |
T3C Blueprint p.47-55 |
| Program Director |
2. Consider proximity to family in placement matching decisions |
During placement matching |
Placement documentation |
TAC §749.1011; T3C Blueprint p.47-55 |
| Case Manager |
3. Communicate family connection plans to foster family at placement |
Within 24 hours of placement |
Initial placement meeting |
RCC (FY26) §3600 |
8.3 Discharge and Permanency Planning
Family engagement directly supports permanency outcomes:
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Assess family readiness for increased involvement per FC14-01.1 Discharge and Permanency Planning Procedure |
Ongoing, formally every 90 days |
Permanency assessment documentation |
TAC §749.1335; T3C Blueprint p.47-55 |
| Treatment Director |
2. Develop transition plans that strengthen family connections |
Beginning 90 days before projected discharge |
Discharge planning documentation |
TAC §749.503; T3C Blueprint p.47-55 |
| Case Manager |
3. Coordinate family involvement in discharge planning |
Throughout discharge planning process |
Meeting notes and planning documents |
TAC §749.503; RCC (FY26) §3600 |
9. PACKAGE-SPECIFIC PROCEDURES
☑ MENTAL & BEHAVIORAL HEALTH SUPPORT SERVICES
For children receiving Mental & Behavioral Health Support Services, family engagement requires enhanced therapeutic coordination:
9.1 Therapeutic Family Assessment
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Director |
1. Coordinate with assigned therapist to assess family dynamics impact on mental health per FC3-01 requirements |
Within 14 days of placement |
Clinical assessment documentation |
T3C Blueprint p.76-86 |
| Case Manager |
2. Identify family-related trauma triggers and protective factors |
During initial assessment |
Trauma assessment in Service Plan |
T3C Blueprint p.76-86 |
| Mental Health Provider |
3. Evaluate need for family therapy or therapeutic visitation |
Within 30 days of placement |
Clinical recommendations |
T3C Blueprint p.76-86 |
| Case Manager |
4. Document family members' understanding of child's mental health needs |
During family engagement meetings |
Family meeting notes |
RCC (FY26) §3600 |
| Treatment Team |
5. Include family engagement strategies in quarterly Service Plan reviews |
Minimum quarterly |
Service Plan review |
T3C Blueprint p.78 |
9.2 Crisis Prevention and Family Contact
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Team |
1. Develop family contact crisis prevention plan identifying potential triggers |
Within 14 days of placement |
Crisis prevention plan |
T3C Blueprint p.76-86 |
| Case Manager |
2. Brief foster family on de-escalation strategies for family visit situations |
Before first family contact |
Foster parent training log |
T3C Blueprint p.76-86 |
| Mental Health Provider |
3. Provide pre-visit therapeutic support when clinically indicated |
24-48 hours before high-risk visits |
Therapy session notes |
T3C Blueprint p.76-86 |
| Crisis Response Team |
4. Ensure 24/7 crisis team awareness of scheduled family contacts |
Before each visit |
Crisis team communication log |
T3C Blueprint p.76-86 |
| Case Manager |
5. Coordinate post-visit therapeutic debriefing when needed |
Within 72 hours of visit |
Clinical documentation |
T3C Blueprint p.76-86 |
9.3 Enhanced Documentation Requirements
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Document behavioral/emotional responses to family contact using specific mental health indicators |
Within 24 hours of contact |
Enhanced visit documentation form |
T3C Blueprint p.76-86 |
| Mental Health Provider |
2. Assess and document impact of family relationships on treatment goals |
At minimum quarterly |
Clinical progress notes |
T3C Blueprint p.76-86 |
| Treatment Team |
3. Review family engagement effectiveness in treatment team meetings aligned with Service Plan reviews |
Minimum quarterly |
Treatment team notes |
T3C Blueprint p.78 |
| Case Manager |
4. Track medication compliance and symptom changes related to family contact |
Ongoing |
Medication/symptom log |
T3C Blueprint p.76-86 |
| Case Manager |
5. Include aftercare family engagement planning in initial Service Plan |
Within 30 days |
Service Plan aftercare section |
T3C Blueprint p.86 |
☑ INTELLECTUAL OR DEVELOPMENTAL DISABILITY (IDD)/AUTISM SPECTRUM DISORDER SUPPORT SERVICES
For children receiving IDD/Autism Support Services, family engagement requires specialized adaptations:
9.4 Communication and Environmental Adaptations
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Assess child's communication needs and create visual supports for family visits |
Within 7 days of placement |
Communication assessment |
T3C Blueprint p.123-135 |
| Treatment Team |
2. Develop visual schedules and social stories for family interactions |
Before first family contact |
Visual support materials |
T3C Blueprint p.123-135 |
| Case Manager |
3. Train family members on child's communication methods (AAC devices, signs, etc.) |
During initial family meeting |
Training documentation |
T3C Blueprint p.123-135 |
| Foster Parents |
4. Prepare sensory-friendly visit environments based on child's needs |
Before each visit |
Environmental checklist |
T3C Blueprint p.123-135 |
| Case Manager |
5. Create structured visit plans with predictable routines |
Before first visit |
Visit structure plan |
T3C Blueprint p.123-135 |
9.5 Family Education and Support
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Director |
1. Coordinate with developmental specialists to educate family on child's IDD/Autism |
Within 30 days of placement |
Education session notes |
T3C Blueprint p.123-135 |
| Case Manager |
2. Provide family with resources on developmental disabilities and support strategies |
During initial engagement |
Resource provision log |
T3C Blueprint p.123-135 |
| RN Consultant |
3. Educate family on any medical needs related to IDD/Autism per FC3-01 coordination requirements |
As needed |
Medical education documentation |
T3C Blueprint p.124 |
| Case Manager |
4. Assess family's capacity to implement behavioral supports and routines |
Ongoing |
Capacity assessment |
T3C Blueprint p.123-135 |
| Treatment Team |
5. Document family's progress in understanding and meeting developmental needs |
At Service Plan reviews |
Progress assessment |
T3C Blueprint p.123-135 |
| Case Manager |
6. Include family education goals in initial Service Plan |
Within 30 days |
Service Plan |
TAC §749.1301 |
9.6 Aftercare Family Engagement (6-Month Requirement)
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Include aftercare family engagement planning in initial Service Plan |
Within 30 days of placement |
Service Plan aftercare section |
T3C Blueprint p.134; FC3-01 |
| Aftercare Case Manager |
2. Continue twice-monthly family support contacts post-discharge |
For 6 months post-discharge |
Aftercare contact log |
T3C Blueprint p.134-135 |
| Aftercare Case Manager |
3. Provide consultation on maintaining routines and communication strategies |
During aftercare contacts |
Consultation notes |
T3C Blueprint p.134-135 |
| Treatment Team |
4. Connect families with community resources for ongoing IDD/Autism support |
Within 30 days of discharge |
Resource referral documentation |
T3C Blueprint p.134-135 |
| Aftercare Case Manager |
5. Document family's implementation of recommended strategies |
Monthly during aftercare |
Aftercare documentation |
T3C Blueprint p.134-135 |
| Program Director |
6. Submit monthly aftercare documentation to DFPS/SSCC |
End of each month |
DFPS/SSCC submission log |
T3C Blueprint p.134-135 |
☑ SUBSTANCE USE SUPPORT SERVICES
For youth receiving Substance Use Support Services, family engagement requires a recovery-focused approach:
9.7 Recovery-Focused Family Education
| Who |
How |
When |
Where |
Regulatory Reference |
| Substance Use Counselor |
1. Assess family's understanding of addiction as disease |
Within 14 days of placement |
Family assessment meeting |
T3C Blueprint p.56-66 |
| Substance Use Counselor |
2. Provide family education on recovery process and relapse prevention |
Within 30 days of placement |
Education session |
T3C Blueprint p.56-66 |
| Case Manager |
3. Connect family with community recovery support resources (Al-Anon, Nar-Anon) |
Within 30 days of placement |
Resource referral log |
T3C Blueprint p.56-66 |
| Substance Use Counselor |
4. Train family on recovery-supportive (non-punitive) response to relapse |
During family education |
Training documentation |
T3C Blueprint p.56-66; FC-SU-01 |
| Case Manager |
5. Document family participation in recovery education activities |
After each session |
Family engagement log in Radius |
RCC (FY26) §3600 |
9.8 Family Therapy Coordination
| Who |
How |
When |
Where |
Regulatory Reference |
| Substance Use Counselor |
1. Coordinate family therapy goals with youth's individual substance use treatment |
Within 30 days of placement |
Treatment planning meeting |
T3C Blueprint p.56-66 |
| Treatment Director |
2. Assess family dynamics that may support or hinder recovery |
During treatment planning |
Clinical assessment |
T3C Blueprint p.56-66 |
| Substance Use Counselor |
3. Engage family in youth's recovery support plan development |
At Service Plan meeting |
Service Plan documentation |
TAC §749.1301 |
| Case Manager |
4. Document family progress toward recovery-supportive behaviors |
Monthly minimum |
Progress notes in Radius |
RCC (FY26) §3600 |
| Case Manager |
5. Include family recovery education goals in Service Plan |
Within 30 days of placement |
Service Plan |
TAC §749.1301; FC3-01 |
9.9 90-Day Family Progress Review
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Assess family's progress in recovery-supportive capacity |
At each 90-day Continued Stay Review |
Continued Stay documentation |
T3C Blueprint p.56-66; FC-SU-01 |
| Substance Use Counselor |
2. Review family participation in education and therapy |
At each 90-day review |
Clinical review notes |
T3C Blueprint p.56-66 |
| Treatment Team |
3. Update family engagement goals based on youth's recovery progress |
At each 90-day review |
Service Plan update |
TAC §749.1335 |
| Case Manager |
4. Assess family's capacity to maintain substance-free home environment |
At each 90-day review |
Family readiness assessment |
T3C Blueprint p.56-66 |
| Case Manager |
5. Document family readiness assessment in Continued Stay documentation |
At each 90-day review |
Continued Stay form |
RCC (FY26) §3600 |
| Case Manager |
6. Develop family relapse response plan aligned with non-punitive approach |
By 90-day review |
Family relapse response plan |
FC-SU-01 |
☑ SHORT-TERM ASSESSMENT SUPPORT SERVICES
For children receiving Short-Term Assessment Support Services, family engagement follows EXPEDITED timelines:
9.10 Expedited Family Identification (48-Hour Timeline)
CRITICAL: STASS placements require EXPEDITED family identification due to 30-45 day placement limit.
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Review all placement documentation for family identification |
Within 24 hours of placement |
Radius documentation |
TAC §749.1133; T3C Blueprint p.67-75 |
| Case Manager |
2. Complete Expedited Family Connections Identification Form |
Within 48 HOURS of placement (vs. standard 72 hours) |
Expedited Family ID form in Radius |
T3C Blueprint p.67-75; FC-STASS-01 |
| Case Manager |
3. Immediately contact DFPS/SSCC for additional family information |
Within 48 hours of placement |
Phone/email documented in Radius |
RCC (FY26) §3600 |
| STASS Coordinator |
4. Begin family assessment concurrently with child assessment |
Day 1 of placement |
STASS assessment documentation |
T3C Blueprint p.67-75 |
| Case Manager |
5. Document family capacity as part of comprehensive assessment report |
Throughout assessment period |
STASS Comprehensive Report |
T3C Blueprint p.67-75 |
9.11 Rapid Family Outreach (5-Day Timeline)
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Prioritize outreach to all identified family members |
Within 5 DAYS of placement (vs. standard 7 days) |
Contact log in Radius |
T3C Blueprint p.67-75; FC-STASS-01 |
| Case Manager |
2. Conduct expedited family interviews as part of placement assessment |
Within 7 days of placement |
Family interview documentation |
T3C Blueprint p.67-75 |
| STASS Coordinator |
3. Gather family input for assessment findings and recommendations |
During assessment period |
STASS assessment documentation |
T3C Blueprint p.67-75 |
| Case Manager |
4. Include family perspective in comprehensive assessment report to DFPS/SSCC |
Before discharge |
STASS Comprehensive Report |
T3C Blueprint p.67-75; RCC (FY26) §3600 |
| Case Manager |
5. Document family strengths and areas needing support |
Throughout assessment |
Family assessment section |
T3C Blueprint p.67-75 |
9.12 Assessment-Focused Family Engagement and Transition
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Gather family history and perspective on child's needs |
During family interviews |
Assessment documentation |
T3C Blueprint p.67-75 |
| STASS Coordinator |
2. Assess family capacity for reunification or placement support |
Throughout assessment |
Clinical assessment notes |
T3C Blueprint p.67-75 |
| Case Manager |
3. Include family engagement findings in transition recommendations |
Within 21 days of placement |
Transition planning documentation |
T3C Blueprint p.67-75; FC-STASS-01 |
| Case Manager |
4. Coordinate family connections information transfer to receiving placement |
At discharge |
Transition documentation |
RCC (FY26) §3600 |
| Case Manager |
5. Support family involvement in discharge/transition planning |
Final week of placement |
Discharge planning notes |
TAC §749.503 |
| Case Manager |
6. NOTE: STASS does not include aftercare - document family engagement ending at discharge |
At discharge |
Discharge summary |
T3C Blueprint p.67-75; FC-STASS-01 |
☑ T3C TREATMENT FOSTER FAMILY CARE
For children receiving T3C Treatment Foster Family Care, family engagement requires INTENSIVE coordination:
9.13 Intensive Family Therapy Integration
CRITICAL: Family therapy is a CORE component of Treatment Foster Care, not an optional add-on.
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Director |
1. Coordinate WEEKLY family therapy as core treatment component |
Beginning within 14 days of placement |
Therapy scheduling |
T3C Blueprint p.136-147; FC-TFFC-01 |
| Treatment Director |
2. Ensure family therapy goals align with intensive behavior support plan |
At treatment planning |
Treatment plan documentation |
T3C Blueprint p.136-147 |
| Case Manager |
3. Track family therapy attendance and participation |
Weekly |
Family therapy attendance log |
T3C Blueprint p.136-147 |
| Treatment Director |
4. Document family progress toward treatment goals in clinical notes |
After each session |
Clinical progress notes |
TAC §749.673 |
| Treatment Team |
5. Coordinate with Treatment Director on family therapy effectiveness |
At weekly treatment team meetings |
Team meeting notes |
T3C Blueprint p.136-147 |
9.14 60-Day Family Progress Assessment
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Team |
1. Assess family's progress toward treatment goals |
At each 60-day Continued Stay Review |
Continued Stay documentation |
T3C Blueprint p.136-147; FC-TFFC-01 |
| Treatment Director |
2. Evaluate family's readiness to support less-intensive services |
At each 60-day review |
Clinical readiness assessment |
T3C Blueprint p.136-147 |
| Case Manager |
3. Review family participation in therapy and family engagement activities |
At each 60-day review |
Participation tracking |
T3C Blueprint p.136-147 |
| Treatment Team |
4. Include family assessment in Continued Stay determination |
At each 60-day review |
Continued Stay form |
FC-TFFC-01 |
| Case Manager |
5. Document family-related factors affecting step-down readiness |
At each 60-day review |
Step-down readiness assessment |
T3C Blueprint p.136-147 |
9.15 Step-Down Family Planning
CRITICAL: Treatment Foster Care is time-limited (maximum 365 days). Step-down planning begins early.
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Team |
1. Begin step-down family engagement planning |
Within 90 days of placement |
Step-down planning documentation |
T3C Blueprint p.136-147; FC-TFFC-01 |
| Treatment Director |
2. Assess family capacity to support transition to Basic Foster Family Home or reunification |
Ongoing from 90-day mark |
Family capacity assessment |
T3C Blueprint p.136-147 |
| Case Manager |
3. Develop family transition plan aligned with clinical step-down criteria |
By 180-day review |
Transition planning documentation |
T3C Blueprint p.136-147 |
| Case Manager |
4. Coordinate with receiving foster home (if stepping down to different home) on family engagement continuity |
Before step-down |
Coordination notes |
RCC (FY26) §3600 |
| Treatment Team |
5. DUAL CREDENTIALING: When stepping down within same foster home, ensure seamless family engagement continuity |
At step-down |
Transition documentation |
FC-TFFC-01 |
| Case Manager |
6. Document family engagement plan for post-step-down services |
Before step-down |
Service Plan update |
TAC §749.1335 |
9.16 Family Crisis Support
| Who |
How |
When |
Where |
Regulatory Reference |
| Treatment Team |
1. Include family in crisis prevention planning |
Within 14 days of placement |
Crisis prevention plan |
T3C Blueprint p.136-147 |
| Crisis Response Team |
2. Coordinate family involvement in 24/7 crisis response when appropriate |
During crisis events |
Crisis response documentation |
T3C Blueprint p.136-147 |
| Treatment Director |
3. Support family through crisis episodes with therapeutic guidance |
During/after crisis |
Clinical notes |
T3C Blueprint p.136-147 |
| Case Manager |
4. Document family response to crisis situations in treatment records |
Within 24 hours of crisis |
Crisis documentation in Radius |
RCC (FY26) §3600 |
| Treatment Team |
5. Adjust family engagement approach based on crisis patterns |
At treatment team meetings |
Team meeting notes |
T3C Blueprint p.136-147 |
9.17 Treatment Foster Care Aftercare Family Engagement
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Include aftercare family engagement planning in initial Service Plan |
Within 30 days of placement |
Service Plan aftercare section |
T3C Blueprint p.147; FC3-01 |
| Aftercare Case Manager |
2. Continue family therapy support during 6-month aftercare period |
Throughout aftercare |
Aftercare therapy coordination |
T3C Blueprint p.147 |
| Aftercare Case Manager |
3. Maintain twice-monthly family contacts post-discharge |
For 6 months post-discharge |
Aftercare contact log |
T3C Blueprint p.147 |
| Aftercare Case Manager |
4. Coordinate with community resources for ongoing family support |
Within 30 days of discharge |
Resource referral documentation |
T3C Blueprint p.147 |
| Program Director |
5. Document family engagement effectiveness in aftercare outcomes |
Monthly |
Aftercare outcome documentation |
RCC (FY26) §3600 |
| Program Director |
6. Submit monthly aftercare documentation to DFPS/SSCC |
End of each month |
DFPS/SSCC submission log |
T3C Blueprint p.147 |
☒ TRANSITION SUPPORT SERVICES FOR YOUTH & YOUNG ADULTS
For youth receiving Transition Support Services, family engagement expands to encompass permanent connections development, Circle of Support facilitation, and post-discharge relationship continuity:
9.18 Permanent Connections Assessment
| Who |
How |
When |
Where |
Regulatory Reference |
| Case Manager |
1. Identify all supportive adults in youth's life (biological family, fictive kin, mentors, faith community, former foster family) using Permanent Connections Assessment Form |
At enrollment |
Permanent Connections Assessment Form in Radius |
T3C Blueprint p.148-154; FC-YT-01 §9 |
| Youth Transition Specialist |
2. Engage youth in self-directed identification of most important connections; document youth's expressed permanency priorities |
Within 30 days of enrollment |
Permanency interview notes in Radius |
T3C Blueprint p.148-154; FC-YT-01 §9 |
| Case Manager / Youth Transition Specialist |
3. Re-assess permanent connections network and update Permanent Connections Assessment Form at each 90-day review; identify new connections and document any changes to existing relationships |
Every 90 days and at each Service Plan review |
Service Plan YT section in Radius |
T3C Blueprint p.148-154; FC-YT-01 §9; FC3-01.1 §2.9.2 |
| Case Manager |
4. Assess each identified connection's willingness and capacity to maintain contact post-discharge; document outcome |
At 90-day reviews |
Connection capacity assessment in Radius |
FC-YT-01 §9; FC14-01.1 §6.1 |
| Treatment Team |
5. Include permanent connections goals in Service Plan per FC3-01.1 §2.9.2 |
Within 30 days of placement and at each review |
Service Plan YT section |
T3C Blueprint p.148-154; FC3-01.1 §2.9.2 |
| Youth Transition Specialist |
6. Connect youth with PAL Program resources and peer support networks that support ongoing natural connections |
Within 30 days of enrollment |
PAL Program referral documentation |
T3C Blueprint p.151; FC-YT-01 §11 |
9.19 Circle of Support and Post-Discharge Connections
| Who |
How |
When |
Where |
Regulatory Reference |
| Youth Transition Specialist |
1. Facilitate Circle of Support meeting with identified supportive adults; document each member's committed role and contact method |
6 months before projected discharge per FC14-01.1 §6.1; update at each subsequent 90-day review |
Circle of Support Documentation Template |
T3C Blueprint p.148-154; FC-YT-01 §13; FC14-01.1 §6.1 |
| Youth Transition Specialist |
2. Develop individualized post-discharge connection plan specifying contact frequency, methods, and support roles for each Circle member |
By 90-day discharge planning review |
Post-Discharge Connection Plan in Radius |
T3C Blueprint p.148-154; FC-YT-01 §13 |
| Case Manager |
3. Coordinate with aftercare case manager to ensure all Circle of Support members receive aftercare contact information and transition documentation |
At discharge planning meeting, no later than 14 days before discharge |
Discharge packet YT addendum |
FC-AF-01.1 §2.5; FC-YT-01 §13 |
| Aftercare Case Manager |
4. Maintain family and Circle of Support engagement throughout 6-month aftercare period; document all contacts at each twice-monthly aftercare contact |
Twice-monthly during aftercare per FC-AF-01.1 §2.5 |
Aftercare contact log YT section |
T3C Blueprint p.148-154; FC-AF-01.1 §2.5 |
| Aftercare Case Manager |
5. Assess whether Circle of Support connections are sustaining post-discharge; facilitate reconnection if key relationships have lapsed |
At each aftercare contact; escalate to Case Manager if connection gaps identified |
Aftercare documentation |
T3C Blueprint p.148-154; FC-YT-01 §13 |
☒ KINSHIP CAREGIVER SUPPORT SERVICES
For children placed with kinship caregivers, family engagement integrates specialized kinship dynamics procedures that account for pre-existing family relationships and the unique position of the kinship caregiver:
9.20 Kinship Support Plan Integration with Family Connections
| Who |
How |
When |
Where |
Regulatory Reference |
| Kinship Support Specialist |
1. Coordinate with Case Manager to integrate Kinship Support Plan with Family Connections Assessment; align family engagement strategies with caregiver's identified strengths, existing relationships, and needs |
Within 30 days of placement per FC-KIN-01 §2.3 |
Kinship Support Plan and Family Connections documentation |
T3C Blueprint p.154-158; FC-KIN-01 §2.3; FC-KIN-01.1 |
| Kinship Support Specialist |
2. Assess existing family relationships between kinship caregiver and biological parents; identify cooperation potential, communication patterns, and conflict risks |
Within 30 days of placement |
Kinship family dynamics assessment in Radius |
T3C Blueprint p.154-158; FC-KIN-01.1 |
| Case Manager |
3. Develop family engagement strategies that account for pre-existing kinship family dynamics (loyalty conflicts, role ambiguity, prior relationship history between caregiver and parents) |
At initial Service Plan |
Service Plan Kinship section |
T3C Blueprint p.154-158; TAC §749.1301 |
| Kinship Support Specialist |
4. Support kinship caregiver in navigating contact with biological parents; provide guidance on maintaining boundaries while supporting the child's connections |
Ongoing throughout placement |
Case notes in Radius |
FC-KIN-01.1; T3C Blueprint p.154-158 |
| Case Manager |
5. Document kinship-specific family dynamics considerations in Service Plan family engagement section; update at each Service Plan review |
Within 30 days and at each review |
Service Plan in Radius |
TAC §749.1301; T3C Blueprint p.154-158 |
9.21 Kinship Caregiver Support and 24/7 Availability
| Who |
How |
When |
Where |
Regulatory Reference |
| Kinship Support Specialist |
1. Provide ongoing caregiver support addressing relationship stress between kinship caregiver and biological family members, including coaching on child's loyalty binds and competing family pressures |
During Kinship Support Plan implementation and at monthly minimum |
Support contact notes in Radius |
T3C Blueprint p.154-158; FC-KIN-01 §2.5 |
| Kinship Support Specialist |
2. Maintain 24/7 availability for kinship caregivers experiencing family dynamics crises (biological parent conflicts, child's loyalty distress, extended family pressure, unannounced contact by biological family) per FC-KIN-01 §2.5 |
Ongoing throughout placement |
Crisis contact log |
FC-KIN-01 §2.5; T3C Blueprint p.154-158 |
| Case Manager |
3. Facilitate family group conferencing when appropriate to align kinship caregiver and biological family on shared goals for the child's well-being |
As clinically indicated; document when declined and reason |
Family group conference notes |
T3C Blueprint p.154-158 |
| Kinship Support Specialist |
4. Provide benefits navigation support that accounts for family members who may be impacted (TANF, Kinship Care payments, Medicaid/CHIP for the child, SNAP, Social Security); coordinate with DFPS Relative Caregiver Program |
Within 30 days and as needs change |
Benefits navigation documentation |
FC-KIN-01 §2.4; T3C Blueprint p.154-158 |
| Case Manager |
5. Document caregiver-family dynamics observations in monthly progress notes; include family dynamics status in Service Plan reviews |
Monthly and at each Service Plan review |
Radius case notes |
TAC §749.1335; T3C Blueprint p.154-158 |
DEFINITIONS:
- AAC: Augmentative and Alternative Communication devices or systems
- CANS 3.0: Child and Adolescent Needs and Strengths Assessment tool
- Circle of Support: A structured network of identified supportive adults who commit to maintaining contact with a transitioning youth post-discharge, developed during Transition Support Services planning per FC-YT-01 §13
- DFPS: Department of Family and Protective Services
- Family: Biological parents, siblings, grandparents, aunts, uncles, cousins, and other relatives by blood, marriage, or adoption
- Fictive Kin: Individuals who are not related by birth, adoption, or marriage but have an emotionally significant relationship with the child
- ICWA: Indian Child Welfare Act
- Kinship Caregiver: A relative or close family friend who has a significant relationship with the child
- Kinship Support Specialist: A qualified staff member with specialized training in kinship placement dynamics, benefits navigation, and caregiver support who coordinates Kinship Caregiver Support Services
- MEPA: Multiethnic Placement Act
- PAL Program: Preparation for Adult Living — Texas state program providing life skills, education, and support for youth aging out of foster care
- Permanent Connections: Identified adults committed to maintaining a long-term relationship with a youth transitioning from care, serving as lifelong social support
- SSCC: Single Source Continuum Contractor
- Supportive Person: An adult who has played a significant positive role in the child's life
- TBRI: Trust-Based Relational Intervention® - Refuge House's evidence-informed treatment model
- Youth Transition Specialist: A qualified staff member with specialized training in adolescent development, independent living skills, and transition planning who coordinates Transition Support Services for Youth & Young Adults
REFERENCES:
- T3C Blueprint Standards: FC 1.01, FC 1.02; Pages 47-55 (Basic Foster Home); Pages 76-86 (Mental & Behavioral Health); Pages 123-135 (IDD/Autism)
- T3C Blueprint Standards: Pages 56-66 (Substance Use Support Services)
- T3C Blueprint Standards: Pages 67-75 (Short-Term Assessment Support Services)
- T3C Blueprint Standards: Pages 136-147 (T3C Treatment Foster Family Care Support Services)
- T3C Blueprint Standards: Pages 148-154 (Transition Support Services for Youth & Young Adults)
- T3C Blueprint Standards: Pages 154-158 (Kinship Caregiver Support Services)
- TAC Chapter 749 Minimum Standards: §749.503, §749.631, §749.665, §749.673, §749.1003, §749.1009 (contact with a parent), §749.1011 (contact with siblings), §749.1057, §749.1133, §749.1301-1335, §749.2407
- TAC §749.863(c): Treatment Foster Care Training Requirements
- Texas Family Code Section 264.1073 (Treatment Foster Care)
- DFPS 24-Hour RCC Requirements (FY26) §§3600–3610 (Maintaining Connections; Sibling Contact)
- Indian Child Welfare Act: 25 U.S.C. §§1901-1963
- Multiethnic Placement Act of 1996 (MEPA)
RELATED PROCEDURES:
- FC3-01.1 Individual Service Planning Procedure
- FC14-01.1 Discharge and Permanency Planning Procedure
- FC8-01.1 Aftercare Services Procedure
- FC-KIN-01.1 Kinship Caregiver Support Services Procedure
- FC-YT-01 Transition Support Services for Youth & Young Adults Policy
- Admission Matching & Criteria for Child Placement
- RH ICWA Services Procedure
- Mental & Behavioral Health Support Services Procedure
- IDD/Autism Spectrum Disorder Support Services Procedure
- FC-SU-01.1 Substance Use Support Services Procedure
- FC-STASS-01.1 Short-Term Assessment Support Services Procedure
- FC-TFFC-01.1 T3C Treatment Foster Family Care Support Services Procedure
FORMS/ATTACHMENTS:
Core Forms (All Packages):
- Family Connections Identification Form
- Sibling Visitation Plan Template
- Family Contact Log
- Family Outreach Documentation Log
Additional Forms Referenced in Existing Procedures:
- Service Plan T3C Supplement and Continued Stay Evaluation Form (FC3-03)
- ICWA Compliance Checklist (existing)
Package-Specific Requirements (to be developed during implementation within Radius):
- Mental & Behavioral Health:
- Crisis Prevention Plan for Family Contact
- Enhanced visit documentation forms with mental health indicators
- IDD/Autism:
- Visual schedule templates for family visits
- Communication support documentation
- Sensory accommodation checklist
- Substance Use Support Services:
- Family Recovery Education Tracking Form
- Family Relapse Response Plan Template
- 90-Day Family Progress Assessment (SU)
- Family Substance-Free Home Environment Assessment
- Short-Term Assessment Support Services:
- Expedited Family Connections Identification Form (48-hour)
- Family Assessment Summary for STASS Comprehensive Report
- STASS Family Interview Documentation Form
- Family Capacity Assessment for Transition Planning
- Treatment Foster Family Care:
- Family Therapy Attendance Tracking Log
- 60-Day Family Progress Assessment (TFFC)
- Step-Down Family Readiness Evaluation
- Family Crisis Response Documentation
- Aftercare Family Engagement Plan (TFFC)
- Transition Support Services for Youth & Young Adults:
- Permanent Connections Assessment Form
- Circle of Support Documentation Template
- Post-Discharge Connection Plan
- PAL Program Referral/Coordination Form
- Kinship Caregiver Support Services:
- Kinship Support Plan (reference from FC-KIN-01.1)
- Kinship Family Dynamics Assessment Form
- Kinship Caregiver Support Contact Log
- Benefits Navigation Documentation (Kinship)
This procedure document operationalizes the principles established in the corresponding policy by providing specific implementation details (who, when, where, and how). While policies require Board approval and remain relatively stable, procedures may be updated by the Executive Director to adapt to regulatory changes, technological advancements, or operational improvements without requiring Board approval, provided such changes maintain alignment with the policy's intent.