PREGNANT & PARENTING YOUTH SUPPORT SERVICES ADD-ON
POLICY AND PROCEDURES
DOCUMENT CONTROL
| Document Information | |
|---|---|
| Document Title | Pregnant & Parenting Youth Support Services Add-On: Policy and Procedures |
| Document Type | Combined Policy and Procedure Document |
| Policy Number | FC-PPY-01 |
| Procedure Number | FC-PPY-01.1 |
| Effective Date | [Insert Date] |
| Review Date | [Annual Review Required] |
| Approved By | Board of Directors (Policy) / Executive Director (Procedures) |
| Version | 1.1 |
| Revision Date | 12/19/25.1; 05/2026 |
| LAST UPDATED | 5/15/2026 |
| LAST APPROVED | 5/22/2026 |
| APPLICABLE T3C PACKAGES | APPLICABLE T3C ADD-ON SERVICES |
|---|---|
| ☒ T3C Basic Foster Family Home Support Services | ☐ Transition Support Services for Youth & Young Adults |
| ☒ Substance Use Support Services | ☐ Kinship Caregiver Support Services |
| ☒ Mental & Behavioral Health Support Services | ☒ Pregnant & Parenting Youth Support Services |
| ☒ Sexual Aggression/Sex Offender Support Services | |
| ☒ Complex Medical Needs Support Services | |
| ☒ Human Trafficking Victim/Survivor Support Services | |
| ☒ IDD/Autism Spectrum Disorder Support Services | |
| ☒ T3C Treatment Foster Family Care Support Services |
TABLE OF CONTENTS
POLICY SECTIONS
PROCEDURE SECTIONS
- Relationship Between Policy and Procedure
- Eligibility and Enrollment
- Staffing Requirements
- Assessment and Planning
- Core Service Components
- Foster Home Support
- Benefit Coordination
- Educational Support
- Aftercare Services
- Documentation and Outcomes
- Quality Assurance
POLICY SECTIONS
1. PURPOSE AND COMMITMENT
The Board of Directors establishes this policy to ensure pregnant and parenting youth in our care receive comprehensive, trauma-informed support services that promote healthy outcomes for both the young parent and their child(ren). We commit to providing non-judgmental, strength-based services that honor the youth's role as a parent while supporting their continued development and education.
This policy governs the implementation of the Pregnant & Parenting Youth Support Services Add-On as defined in the T3C System Blueprint, ensuring full compliance with all regulatory requirements while maintaining our commitment to exceeding minimum standards through evidence-based practice.
2. GOVERNING PRINCIPLES
2.1 Dual-Generation Approach
We recognize that supporting young parents requires simultaneous attention to the needs of both the parent and child. All services shall address the intergenerational impact of trauma while building protective factors for both generations.
2.2 Non-Judgmental Support
We affirm that young parents deserve respect, dignity, and support regardless of their circumstances. Services shall be delivered without judgment, focusing on building parenting capacity and confidence.
2.3 Voluntary Engagement
We acknowledge that services cannot be forced. Our approach emphasizes persistent, creative engagement strategies that build trust and demonstrate the value of support services.
2.4 Cultural Responsiveness
We honor diverse parenting practices and family structures, ensuring services respect cultural values while promoting child safety and well-being.
2.5 Father Inclusion
We commit to inclusive services that actively engage fathers and co-parents in the youth's parenting journey, recognizing the importance of all parental figures in children's lives. Services shall include proactive outreach to fathers and co-parents, safety-screened co-parenting support, and paternity establishment assistance, while maintaining the safety and well-being of the young mother as the primary consideration.
2.6 Program Expectations Notification
We commit to ensuring all youth receiving this Add-On Service are formally notified of program expectations, participation requirements, and available supports in a manner that is accessible and youth-friendly.
3. SERVICE PHILOSOPHY
Our pregnant and parenting youth services embrace the belief that young parents can succeed with appropriate support. We provide:
- Comprehensive support addressing both parent and child needs
- Trauma-informed care recognizing intergenerational impacts
- Practical assistance with daily parenting challenges
- Educational support enabling continued personal growth
- Connection to community resources and benefits
- Mentorship fostering parenting confidence
- Planning for sustainable independence
- Logistical support, transportation, and coordination for both youth and their children
- Inclusive engagement of fathers and co-parents with appropriate safety protocols
PROCEDURE SECTIONS
4. RELATIONSHIP BETWEEN POLICY AND PROCEDURE
The following procedures operationalize the principles established in the policy sections by providing specific implementation details. These procedures may be updated by the Executive Director to adapt to regulatory changes or operational improvements without Board approval, provided changes maintain alignment with policy intent.
5. ELIGIBILITY AND ENROLLMENT
Purpose and Overview
Clear eligibility determination ensures appropriate youth receive specialized support services. This section establishes procedures for identifying eligible youth and managing enrollment in compliance with T3C Blueprint requirements.
5.1 Eligibility Criteria
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Case Manager | Review youth status against eligibility criteria: pregnant or actively parenting biological child | Upon referral or identification | Case management system | T3C Blueprint p.159-165 |
| Case Manager | Verify child custody status (DFPS conservatorship or not) | Within 24 hours of identification | Legal records | T3C Blueprint p.159 |
| Case Manager | Confirm youth resides with biological child in foster home | At placement | Placement records | T3C Blueprint p.159 |
| Supervisor | Approve eligibility determination | Within 2 business days | Supervision log | TAC §749.1301 |
Two Eligibility Scenarios:
- DFPS does NOT have conservatorship of youth's child
- DFPS has conservatorship with active reunification goal
5.2 Enrollment Process
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Case Manager | Submit Add-On Service authorization request | Within 5 business days of eligibility | IMPACT/designated system | DFPS 24-Hr RCC Requirements (FY26) |
| Parenting Support Specialist | Meet with youth to notify them of the expectations of the Add-On Service program using youth-friendly materials available at https://previewforms.refugehouse.org | Within 7 days of authorization | Youth file | T3C Blueprint p.160 — ENHANCEMENT REQUIREMENT |
| Case Manager | Document voluntary participation and engagement efforts | At each contact | Contact log | T3C Blueprint p.161 |
| Foster Parent | Sign agreement acknowledging enhanced support requirements | Prior to placement | Placement agreement | TAC §749.2457 |
6. STAFFING REQUIREMENTS
Purpose and Overview
Specialized staffing ensures young parents receive consistent, knowledgeable support throughout their journey. The Program Director's qualifications and experience uniquely position them to lead program development while maintaining direct service involvement during implementation.
6.1 Program Leadership
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Executive Director | Designate Kelsey Batista, LCPAA and Program Director, as program lead based on qualifications | At program initiation | Organizational chart | TAC §749.665 |
| HR Department | Document program leader qualifications: LCPAA licensure, Program Director experience, parent of 3 children | Prior to designation | Personnel file | TAC §749.665 |
| Program Director | Allocate time for program development, implementation, and direct service | Weekly schedule | Staff planning | T3C Blueprint p.161 |
Kelsey Batista's Unique Qualifications:
- Licensed Child Placing Agency Administrator (LCPAA)
- Current Program Director with leadership experience
- Mother of three children — lived parenting experience
- Clinical and administrative expertise
6.2 Parenting Support Specialist/Mentor Position
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Program Director | Define hybrid role combining parenting support with compatible duties | During implementation planning | Job description | T3C Blueprint p.161 |
| HR Department | Post position with required qualifications | When establishing service | HR system | TAC §749.665 |
| Program Director | Monitor caseloads: 1 staff per 20 youth maximum | Monthly | Caseload tracking | T3C Blueprint p.162 |
Note: During initial implementation, Program Director may carry partial caseload while building program infrastructure.
6.3 Training Requirements
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Training Coordinator | Enroll staff in TBRI® for parenting support | Within first week | LMS | TAC §749.43 |
| Staff | Complete specialized parenting support training modules | Within 60 days | Training records | T3C Blueprint p.160 |
| Program Director | Provide mentorship on dual-generation approach | Ongoing | Supervision notes | TAC §749.911 |
| Staff | Complete infant/child safety training | Within 30 days | Training records | TAC §749.931 |
7. ASSESSMENT AND PLANNING
Purpose and Overview
Comprehensive assessment captures the unique needs of both young parent and child, forming the foundation for individualized support planning. Separate timelines for pregnant versus parenting youth ensure appropriate urgency.
7.1 Initial Assessment Process
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Complete pregnancy assessment addressing prenatal care, support system, knowledge gaps | Within 7 days for pregnant youth | Assessment form in Radius | T3C Blueprint p.160 |
| Parenting Support Specialist | Complete parenting assessment including parent-child interaction, skills, supports | Within 14 days for parenting youth | Assessment form in Radius | T3C Blueprint p.160 |
| Youth | Participate in strength-based assessment process | During assessment | Assessment documentation | TAC §749.1311 |
| Parenting Support Specialist | Observe parent-child interaction in natural setting | Within assessment timeframe | Observation notes | T3C Blueprint p.160 |
7.2 Custom Parenting Plan Development
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Develop Custom Parenting Plan that includes all required areas: • Safe sleeping arrangements • Suggestions for childproofing potentially dangerous settings in a home • Child development and methods to cope with challenging behaviors • Selection of appropriate substitute caregivers • The benefits of reading, singing, and talking to young children • Healthy relationships, including the prevention of intimate partner violence | Within 7 days of assessment | Service plan supplement in Radius | T3C Blueprint p.160-162 — ENHANCEMENT REQUIREMENT |
| Youth | Identify learning priorities and preferred methods | During planning | Plan document | TAC §749.1311 |
| Treatment Team | Review and integrate parenting plan with service plan | At next review | Service plan | TAC §749.1309 |
| Foster Parent | Provide input on daily support needs | During planning | Team notes | TAC §749.2457 |
Required Plan Components (per T3C Blueprint p.160-162):
- Safe sleeping arrangements (including SIDS prevention, crib safety, room sharing guidelines)
- Childproofing suggestions for kitchen, bathroom, stairs, outlets, and other dangerous settings
- Child development milestones and methods to cope with challenging behaviors
- Selection criteria and screening process for appropriate substitute caregivers
- Benefits of reading, singing, and talking to young children for brain development
- Healthy relationships education including intimate partner violence prevention
- Prenatal/postnatal care (if applicable)
- Early brain development
- Positive parenting techniques
- Co-parenting strategies (if applicable)
- Perinatal mood disorder support
- Infant nutrition
8. CORE SERVICE COMPONENTS
Purpose and Overview
Evidence-based service delivery addresses the comprehensive needs of young families through education, support, and practical assistance. Services build parenting confidence while supporting youth development.
8.1 Parenting Education and Support
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Provide individualized parenting education using evidence-based curricula addressing all Custom Parenting Plan components | Minimum bi-weekly | Contact log in Radius | T3C Blueprint p.160 |
| Parenting Support Specialist | Facilitate parent-child interaction coaching | During home visits | Visit notes | T3C Blueprint p.160 |
| Parenting Support Specialist | Connect to parenting support groups | Within 30 days | Referral tracking | T3C Blueprint p.161 |
| Foster Parent | Reinforce parenting skills daily | Ongoing | Daily logs | TAC §749.2457 |
8.2 Healthcare Coordination
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Coordinate prenatal care appointments | As scheduled | Medical records | T3C Blueprint p.160 |
| Parenting Support Specialist | Ensure STAR Health enrollment for baby | Within 30 days of birth | Benefits tracking | T3C Blueprint p.161 |
| Case Manager | Facilitate Early Childhood Intervention referral if needed | Within 14 days of identification | ECI records in Radius | T3C Blueprint p.161 — ENHANCEMENT REQUIREMENT |
| Parenting Support Specialist | Support well-child visit attendance | Per pediatric schedule | Medical documentation | T3C Blueprint p.160 |
8.3 Crisis Support
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| On-call staff | Respond to parenting crises or emergencies | Within 30 minutes | Crisis log | TAC §749.2701 |
| Parenting Support Specialist | Provide follow-up support after crisis | Within 24 hours | Case notes | TAC §749.1057 |
| Program Director | Review crisis patterns for service improvement | Monthly | QA review | TAC §749.665 |
8.4 Logistical Support and Coordination
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Foster Family Home Caregivers | Offer logistical support, transportation, coordination, and documentation/record keeping of services, specific to not only the youth, but their child(ren) as needed | Daily throughout placement | Foster home and community | T3C Blueprint p.160-162 — ENHANCEMENT REQUIREMENT |
| Case Manager | Monitor and support foster family's coordination efforts | During home visits | Visit documentation | TAC §749.1027 |
| Parenting Support Specialist | Assist with scheduling dual-generation appointments | As needed | Coordination log | T3C Blueprint p.161 |
8.5 Father and Co-Parenting Engagement
Purpose and Overview
Consistent with the Father Inclusion principle established in §2.5, Refuge House will proactively engage fathers and co-parents in the young parent's support services. This engagement supports child well-being, promotes healthy co-parenting relationships, and builds the youth's broader support network. All engagement is conducted with the safety and well-being of the young mother as the primary consideration, including screening for intimate partner violence prior to any co-parenting coordination.
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | 1. Screen for intimate partner violence and safety concerns prior to any father/co-parent engagement using validated IPV screening tool; document findings and adjust engagement approach accordingly | At initial assessment; at each reassessment | Assessment in Radius | T3C Blueprint p.160-162 |
| Parenting Support Specialist | 2. With youth's consent and where safety allows, conduct outreach to identified father/co-parent to: introduce available co-parenting support services; explain benefits to child; invite participation in appropriate service components | Within 30 days of enrollment where safe and appropriate | Contact log in Radius | T3C Blueprint p.160-162 |
| Parenting Support Specialist | 3. Support paternity establishment where applicable: provide information on voluntary acknowledgment of paternity; connect to legal aid resources; coordinate with DFPS as required | Within 30 days of identification of need | Legal records in Radius | T3C Blueprint p.161 |
| Parenting Support Specialist | 4. Facilitate co-parenting support services where both parents consent and safety is established: co-parenting communication skills; shared parenting responsibilities; child-centered decision making; healthy boundaries and conflict de-escalation | Per service plan; at least monthly where active | Co-parenting session notes in Radius | T3C Blueprint p.160-162 |
| Case Manager | 5. Integrate father/co-parent engagement status into service plan review; document barriers to engagement and alternate strategies when father is absent, unwilling, or excluded for safety | At each 90-day service plan review | Service plan in Radius | TAC §749.1309 |
| Program Director | 6. Review father engagement outcomes quarterly; identify systemic barriers and adjust outreach strategies as needed | Quarterly | CQI documentation | TAC §749.665 |
Father Engagement Safety Protocol:
- IPV screening is mandatory before any co-parent contact initiation
- Youth has absolute veto over any father/co-parent engagement at any time
- If IPV or safety risk is identified, father engagement is suspended and domestic violence resources are provided to youth
- All co-parenting services are voluntary for both parties
- Documentation of engagement attempts (including refusals) is required for all cases
9. FOSTER HOME SUPPORT
Purpose and Overview
Foster parents require specialized training and support to successfully nurture both young parent and child. Enhanced training builds capacity for this unique caregiving role.
9.1 Foster Parent Training
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Training Coordinator | Provide specialized training on supporting young parents | Prior to placement | Training records | TAC §749.863 |
| Program Director | Deliver training on dual-generation trauma impact | Within 30 days | Training log | T3C Blueprint p.160 |
| Parenting Support Specialist | Train on supporting parent-child bonding | Before first placement | Training records | TAC §749.931 |
Required Training Topics:
- Supporting young parent development
- Promoting healthy attachment
- Balancing support with autonomy
- Managing multi-generational dynamics
- Emergency protocols for pregnancy/infants
- Providing logistical support and transportation
- Documentation requirements for dual-generation services
9.2 Ongoing Foster Home Support
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Provide consultation on parenting challenges and logistical support needs | As needed, minimum monthly | Consultation log | T3C Blueprint p.160 |
| Foster Parent | Access 24/7 support line | As needed | Call log | TAC §749.629 |
| Program Director | Facilitate foster parent support group | Monthly | Meeting notes | TAC §749.665 |
10. BENEFIT COORDINATION
Purpose and Overview
Comprehensive benefit coordination ensures young families access all available resources. Staff expertise in benefit systems enables timely enrollment and sustained support. The Service Plan should include comprehensive support and coordination of services to both the youth and their child(ren).
10.1 Benefit Navigation and Enrollment
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Case Manager/Parenting Support Specialist | Support and aid in seeking, completing all necessary referrals, and providing coordination of services to both the youth and for their child(ren), including but not limited to: • Early Childhood Intervention • HHSC Women and Children's Health programs • Prevention and Early Intervention Program • Day care (if applicable) • All other state, federal, and community benefits | Initial referrals within 7 days; Ongoing coordination | Benefits tracking in Radius | T3C Blueprint p.160-162 — ENHANCEMENT REQUIREMENT |
| Parenting Support Specialist | Assist the youth with completing all forms and referrals using Benefit Enrollment Checklist at https://previewforms.refugehouse.org | During application process | Application documentation | T3C Blueprint p.161 — ENHANCEMENT REQUIREMENT |
| Parenting Support Specialist | Complete STAR Health enrollment for baby | Within 30 days of birth | Benefits file | T3C Blueprint p.161 |
| Parenting Support Specialist | Submit WIC application with youth | Within 14 days of eligibility | WIC records | T3C Blueprint p.161 |
| Case Manager | Coordinate HHSC Women & Children's Health referral | Within 7 days of pregnancy confirmation | Referral tracking | T3C Blueprint p.161 |
| Parenting Support Specialist | Apply for childcare assistance | 60 days before needed | Childcare records | T3C Blueprint p.161 |
Mandatory Referrals Checklist (per T3C Blueprint):
- ☐ STAR Health for baby
- ☐ Early Childhood Intervention (if applicable)
- ☐ HHSC Women and Children's Health programs
- ☐ DFPS Prevention and Early Intervention Program
- ☐ Childcare assistance/day care services
- ☐ WIC
- ☐ SNAP
- ☐ TANF (if eligible)
- ☐ Housing assistance
- ☐ Other eligible state, federal, and community benefits
10.2 Financial Support for Child's Needs
January 2026 Funding Clarification: The Pregnant & Parenting Youth (PPY) Add-On Service covers all comprehensive support services for the youth, including parenting education, coordination, specialized parenting support, and all services described throughout this document. The biological child's basic needs (food, formula, clothing, diapers, medical co-pays, developmental toys, transportation, recreation, and educational materials) are funded through the Foster Care Maintenance Payment (FCMP) enhanced daily rate (an additional $26.28/day to the foster home). These funding streams are complementary and ensure both the youth and their child(ren) receive full coverage without duplication of funding.
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Finance Department | Process enhanced foster care payment (additional $26.28/day to foster home) | Monthly | Financial records | T3C Blueprint p.159 |
| Foster Parent | Purchase child necessities using enhanced payment | As needed | Receipts | T3C Blueprint p.159 |
| Case Manager | Review adequacy of financial support | Quarterly | Service plan review | TAC §749.1309 |
Covered Needs:
- Food and formula
- Clothing and diapers
- Medical co-pays
- Educational materials
- Transportation for both youth and child
- Recreation
- Developmental toys
11. EDUCATIONAL SUPPORT
Purpose and Overview
Continued education remains critical for long-term success. Services balance parenting responsibilities with educational goals through flexible, supportive approaches.
11.1 Educational Planning
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Education Specialist | Assess impact of parenting on education | Within 14 days | Education plan | TAC §749.1335 |
| Parenting Support Specialist | Coordinate childcare for school attendance | Prior to semester start | Childcare plan | T3C Blueprint p.161 |
| Case Manager | Advocate for accommodations (pumping space, flexible schedule) | As needed | School records | TAC §749.2621 |
| Youth | Participate in educational goal setting | During planning | Education plan | TAC §749.1311 |
11.2 Alternative Education Options
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Education Specialist | Explore online/flexible schooling options | If traditional school challenging | Education file | TAC §749.2621 |
| Parenting Support Specialist | Support GED preparation if appropriate | Based on youth choice | Education records | TAC §749.1335 |
| Case Manager | Connect to vocational programs with childcare | As appropriate | Resource directory at https://previewforms.refugehouse.org | T3C Blueprint p.159 |
12. AFTERCARE SERVICES
Purpose and Overview
Six months of aftercare ensures continuity during the critical transition period. Services focus on sustaining progress and preventing crisis through graduated support.
12.1 Discharge Planning
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Develop robust aftercare plan with youth addressing both parent and child needs | 60 days before discharge | Aftercare plan in Radius | T3C Blueprint p.162 |
| Case Manager | Secure stable housing appropriate for parent and child | Prior to discharge | Housing records | TAC §749.503 |
| Parenting Support Specialist | Ensure benefit transfers/continuations for all services | 30 days before discharge | Benefits checklist | T3C Blueprint p.162 |
| Youth | Identify support network for aftercare period | During planning | Support map | TAC §749.503 |
12.2 Aftercare Service Delivery
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Aftercare Specialist | Provide contact per youth preference | Weeks 1-4: Weekly Months 2-6: Bi-weekly | Contact log | T3C Blueprint p.162-163 |
| Aftercare Specialist | Respond to parenting crises | Within 24 hours | Crisis log | T3C Blueprint p.162 |
| Aftercare Specialist | Make new referrals as needs arise | Within 72 hours of identification | Referral tracking | T3C Blueprint p.162 |
| Aftercare Specialist | Submit monthly reports to SSCC/DFPS | By 5th of each month | Report submission | T3C Blueprint p.163 |
Aftercare Focus Areas:
- Housing stability
- Continued benefits
- Childcare access
- Educational progress
- Parent-child relationship
- Emergency support
13. DOCUMENTATION AND OUTCOMES
Purpose and Overview
Outcome tracking demonstrates service effectiveness while maintaining focus on practical documentation. Integration with existing systems minimizes burden while capturing essential data.
13.1 Documentation Requirements
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Parenting Support Specialist | Document all education and support provided including program expectations notification | Within 24 hours | Case notes in Radius | TAC §749.1057 |
| Parenting Support Specialist | Track voluntary participation and engagement efforts | At each contact attempt | Contact log | T3C Blueprint p.161 |
| Case Manager | Maintain Custom Parenting Plan in service record | Updated quarterly | Service plan in Radius | TAC §749.1309 |
| Data Analyst | Generate outcome reports | Quarterly | Radius reporting | TAC §749.665 |
| Foster Family Caregivers | Document all logistical support, transportation, and coordination provided for both youth and child(ren) | Daily/as provided | Daily logs in Radius | T3C Blueprint p.160-162 |
13.2 Outcome Measurement
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Quality Assurance | Track safety outcomes for parent and child | Monthly | Safety dashboard | T3C Blueprint p.162 |
| Program Director | Monitor permanency goal progress | Quarterly | Permanency tracking | T3C Blueprint p.162 |
| Parenting Support Specialist | Assess parenting skill development | Every 90 days | Skills assessment | T3C Blueprint p.162 |
| Data Analyst | Analyze outcomes by foster home and staff | Quarterly | Performance reports | T3C Blueprint p.162 |
Primary Outcome Indicators:
- Safety incidents (parent and child)
- Healthcare compliance
- Educational/vocational progress
- Parenting skill development
- Housing stability at discharge
- Successful benefit enrollment
- Service coordination effectiveness
14. QUALITY ASSURANCE
Purpose and Overview
Continuous improvement ensures services evolve to meet changing needs. The Logic Model guides systematic enhancement of all service components.
14.1 Logic Model Implementation
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| Program Director | Develop service-specific Logic Model | Within 30 days of implementation | QA files | T3C Blueprint p.160 |
| QA Coordinator | Monitor fidelity to dual-generation approach | Quarterly | Fidelity reports | TAC §749.673 |
| Program Director | Lead CQI team in service review | Monthly | Meeting minutes | TAC §749.665 |
14.2 Continuous Improvement Process
| Who | How | When | Where | Regulatory Reference |
|---|---|---|---|---|
| CQI Team | Review outcome data and identify improvements | Quarterly | CQI reports | TAC §749.665 |
| Youth Advisory | Provide feedback on service effectiveness | Quarterly or as available | Feedback forms | T3C Blueprint (Youth Voice) |
| Program Director | Implement program enhancements | As identified | Policy updates | TAC §749.665 |
| Foster Parents | Participate in program evaluation | Semi-annually | Survey results | TAC §749.665 |
REGULATORY REFERENCES
- T3C Blueprint Standards: Pages 159-165, Pregnant & Parenting Youth Support Services Add-On
- TAC Chapter 749 Minimum Standards:
- §749.43 (Required Training)
- §749.503 (Discharge Planning)
- §749.629 (24-Hour Availability)
- §749.665 (Quality Assurance)
- §749.863 (Pre-Service Training)
- §749.931 (Annual Training)
- §749.1057 (Documentation)
- §749.1311 (Youth involvement in service planning)
- §749.1301-1335 (Service Planning)
- §749.2457 (Foster Home Requirements)
- §749.2621 (Education)
- §749.2701 (Emergency Intervention)
- DFPS 24-Hour RCC Requirements (FY26)
- TBRI® Pocket Guide, Purvis, K.B., Cross, D.R., Hurst, J.R., TCU Institute of Child Development
- Enhancement Requests for Credentialing Application: II.G.1.a
RELATED PROCEDURES
- FC-T3C-01 T3C Basic Foster Family Home Support Services (Comprehensive Snapshot — canonical; standalone procedure consolidated)
- FC3-01.1 Individual Service Planning Procedure
- FC4-01.1 Healthcare Coordination Procedure
- FC8-01.1 Education Support Procedure
- FC14-01.1 Discharge and Permanency Planning Procedure
FORMS/ATTACHMENTS
The following documentation tools are integrated into the Radius dashboard system and/or available at https://previewforms.refugehouse.org:
Core Documentation:
- Pregnant & Parenting Youth Program Expectations (https://previewforms.refugehouse.org)
- Custom Parenting Plan Template (Radius/https://previewforms.refugehouse.org)
- Benefit Enrollment Checklist (https://previewforms.refugehouse.org)
- Father/Co-Parent Engagement and IPV Safety Screen (Radius)
- Co-Parenting Support Plan Template (Radius)
- Parent-Child Interaction Observation Form (Radius)
- Aftercare Contact Log (Radius)
- Parenting Education Progress Tracker (Radius)
- Dual-Generation Service Coordination Log (Radius)
Enhanced Documentation (Year 2+):
- Co-Parenting Coordination Tool
- Educational Impact Assessment
- Foster Home Support Log
All documentation is built into Radius workflows to ensure compliance while minimizing duplication.
This procedure document operationalizes the principles established in the corresponding policy by providing specific implementation details (who, when, where, and how). While policies require Board approval and remain relatively stable, procedures may be updated by the Executive Director to adapt to regulatory changes, technological advancements, or operational improvements without requiring Board approval, provided such changes maintain alignment with the policy's intent.