REFUGE HOUSE, INC.

Procedure Information	Details
PROCEDURE NAME	Staff and Caregiver Training Procedure
PROCEDURE NUMBER	FC-16.1
RELATED POLICY	FC-16 Staff and Caregiver Training Policy
PRIMARY DOMAIN	Training
ADJACENT DOMAINS	Foster Care; HR/Personnel
EFFECTIVE DATE	5/22/2026
REVISION DATE	7/13/26 (pending approval)
LAST UPDATED	5/15/2026
LAST APPROVED	5/22/2026

## APPLICABLE T3C PACKAGES:	## APPLICABLE T3C ADD-ON SERVICES:
☒ T3C Basic Foster Family Home	☒ Transition Support Services for Youth & Young Adults
☒ Substance Use Support Services	☒ Kinship Caregiver Support Services
☒ Short-Term Assessment	☒ Pregnant & Parenting Youth or Young Adult
☒ Mental & Behavioral Health
☐ Sexual Aggression/Sex Offender
☐ Complex Medical Needs or Medically Fragile
☐ Human Trafficking Victim/Survivor
☒ Intellectual or Developmental Disability (IDD)/Autism Spectrum Disorder
☒ T3C Treatment Foster Family Care

PURPOSE

To establish specific procedures for implementing the training requirements outlined in FC-16 Staff and Caregiver Training Policy, ensuring consistent delivery, documentation, and compliance monitoring across all personnel categories and Service Packages.

RESPONSIBILITY

Training Coordinator:

Develop and maintain training schedules
Coordinate trainer certification and curriculum
Track compliance and generate reports
Maintain training documentation systems

Human Resources:

Ensure new staff complete orientation training
Maintain staff training records
Address staff training non-compliance

Home Development Department:

Coordinate foster parent pre-service and annual training
Track caregiver training compliance
Address caregiver training non-compliance

Program Director:

Oversee training implementation
Ensure adequate training resources
Review training effectiveness data

Treatment Director:

Provide clinical input on training content
Deliver/coordinate clinical training components
Ensure Treatment Model integration

PROCEDURE

1. STAFF TRAINING IMPLEMENTATION

1.1 New Employee Orientation Training

Who	How	When	Where	Regulatory Reference
HR Manager	Schedule new employee for orientation training Provide training schedule and materials Assign LMS access credentials Coordinate with Training Coordinator	Before start date	HR systems	TAC §749.931
Training Coordinator	Deliver Agency Orientation (2 hrs) Deliver T3C System Overview (2 hrs) Coordinate TBRI® Foundations (4 hrs) Schedule Human Trafficking Prevention (2-3 hrs) Deliver Policies/Procedures Review (2 hrs) Deliver Documentation/Radius Training (2 hrs)	Within 30 days of hire	Training facility or online	T3C Blueprint; FC-16
Supervisor	Verify training completion in LMS Complete position-specific training coordination Approve for independent work only after required training complete	Within 30 days	LMS verification	TAC §749.931

1.2 Position-Specific Staff Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Case Manager Training: Service Planning and CANS 3.0 (8 hrs) STAR Health Coordination (4 hrs) Family Engagement/Permanency (4 hrs) Package-specific training as assigned	Within 60 days of hire	Training facility; online	T3C Blueprint
Treatment Director	Clinical Staff Training: TBRI® Clinical Application (8 hrs) Crisis Intervention/Safety Planning (4 hrs) T3C Clinical Requirements by Package	Within 60 days of hire	Clinical training	T3C Blueprint
Program Director	Leadership Training: T3C Compliance and Oversight (4 hrs) Quality Assurance Responsibilities (2 hrs) Clinical Supervision (Treatment Director) (4 hrs)	Within 30 days	Leadership training	TAC §749.665

1.3 Annual Staff Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Generate annual training requirements by staff member Develop annual training calendar Schedule required trainings Track completion monthly Alert supervisors of approaching deadlines	Ongoing; annual cycle	LMS	TAC §749.931
All Staff	Complete 20 hours minimum annually: - TBRI® refresher (4 hrs) - Policy/regulatory updates (2 hrs) - HT Prevention refresher (as due) - Position-specific CE (varies) - Package-specific updates (varies) Document all external training	Within 12-month period	Various	TAC §749.931; FC-16

2. FOSTER CAREGIVER PRE-SERVICE TRAINING

2.1 Pre-Service Training Schedule and Delivery

Who	How	When	Where	Regulatory Reference
Home Development	Contact prospective foster parents Explain training requirements and timeline Provide training schedule Assign LMS access	At application	Phone/email	TAC §749.863
Training Staff	RH 101 Orientation (2 hrs): Agency history and mission T3C transformation overview Organizational structure Training requirements overview	Before pre-service curriculum	Training facility	FC-16
Training Staff	Pre-Service Curriculum (12 hrs): Integrating child into family Guidance and discipline Child development Cultural competency/ICWA Safety and supervision Teamwork toward permanency Attachment and loss TBRI® integration throughout	Per training schedule	Training facility	TAC §749.863, §749.885
SAMA Certified Trainer	SAMA Training (16 hrs): Behavioral management techniques De-escalation strategies Safe physical intervention TBRI® integration Competency demonstration required	Per training schedule	Training facility	FC-16; Refuge House Policy
Training Staff	Additional Required Trainings: CPR/First Aid (2 hrs) Psychotropic Medications (2 hrs) Transportation Safety (2 hrs) Medical Consent (1 hr) Human Trafficking Prevention (2-3 hrs)	Per training schedule	Various	TAC §749.911; T3C Blueprint

2.2 Pre-Service Training Verification

Who	How	When	Where	Regulatory Reference
Training Coordinator	Verify all pre-service components completed Document hours and completion dates File certificates in licensing file Update LMS records	Upon completion	LMS; Radius	TAC §749.863
Home Development	Verify training completion before verification approval Include training verification in home study Ensure 35+ hours documented	Before foster home verification	Home study documentation	TAC §749.863; FC-17

RCC FY26 pre-service gates: verification is not complete until the DFPS Provider Portal registration and Caregiver Training Hub child-sexual-abuse course (before any direct care) and the 8-hour Trauma-Informed Care quantum (before sole-caregiver responsibility) are documented — see Section 11 (DFPS 24-Hr RCC §§5600, 5510).

3. T3C TRANSITION TRAINING (CURRENT FOSTER PARENTS)

3.1 T3C Transition Training Modules

Who	How	When	Where	Regulatory Reference
Training Coordinator	Module 1: T3C Orientation & Vision (2 hrs) T3C transformation and benefits What changes and what stays the same	Week 1-2	Training facility or online	T3C Blueprint
Training Coordinator	Module 2: TBRI® as Treatment Model (4 hrs) TBRI® principles refresher with T3C application TBRI® in documentation and daily practice Note: TBRI® Practitioners may test out of refresher portion	Week 3-4	Training facility or online	T3C Blueprint
Certified HT Trainer	Module 3: Human Trafficking Prevention (2 hrs) Required unless completed within past 2 years	Week 5	Training facility or online	T3C Blueprint p.18-19
Training Coordinator	Module 4: Service Planning & Documentation (4 hrs) Service planning process and foster parent participation Documentation requirements and outcome tracking	Week 6-7	Training facility or online	T3C Blueprint
Training Coordinator	Module 5: Enhanced Family Connections (2 hrs) 1. Family engagement expectations and support strategies	Week 8	Training facility or online	T3C Blueprint
Training Coordinator	Module 6: Add-On Services Integration (2 hrs) 1. Kinship, Transition, Pregnant/Parenting overview	Week 8	Training facility or online	T3C Blueprint

Total: 16 hours (14 if testing out of TBRI® refresher)

3.2 Flexible Delivery Options

Track	Pace	Duration	Notes
Standard	2 hours/week	8 weeks	Recommended
Accelerated	4 hours/week	4 weeks	For motivated learners
Intensive	Self-paced	2-3 weeks	Online modules available

4. ANNUAL CAREGIVER TRAINING

4.1 Annual Training Requirements (30 Hours)

Who	How	When	Where	Regulatory Reference
Training Coordinator	Generate annual training calendar Schedule required trainings Offer multiple session options Track completion by anniversary date	Ongoing	LMS scheduling	TAC §749.930
Foster Parents	Complete 30 hours annually: - TBRI® Application/Refresher (4 hrs) - SAMA Refresher (8 hrs) - Trauma-Informed Care (2 hrs) - Cultural Competency (2 hrs) - Normalcy/Prudent Parenting (2 hrs) - Child Development (2 hrs) - CPR/First Aid renewal (2 hrs) - Electives/Package-Specific (8 hrs) Document external training for credit	Within 12-month period	Various	TAC §749.930; FC-16
Home Development	Monitor compliance monthly Send reminders at 60 and 30 days before due Address non-compliance per policy	Ongoing	LMS reports	FC-16

5. PACKAGE-SPECIFIC TRAINING PROCEDURES

5.1 Mental & Behavioral Health Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Schedule MH package training for staff/caregivers serving MH population: - Mental Health First Aid (8 hrs) - Crisis Intervention/De-escalation (4 hrs) - Trauma and Attachment (4 hrs) - Behavioral Support Strategies (4 hrs) Verify completion before MH placements	Before serving MH population	Training facility; online	T3C Blueprint p.78-93

5.2 IDD/Autism Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Schedule IDD/Autism package training: - IDD/Autism Awareness (4 hrs) - Communication Strategies/AAC (4 hrs) - Sensory Processing (2 hrs) - Behavioral Support for IDD/Autism (4 hrs) Verify completion before IDD/Autism placements	Before serving IDD/Autism population	Training facility; online	T3C Blueprint p.123-135

5.3 Substance Use Support Services Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Schedule Substance Use training (4 hours): - Understanding addiction as disease - Signs of substance use/intoxication - Relapse warning signs and triggers - Non-punitive, recovery-supportive approach - Responding to relapse appropriately - Maintaining substance-free environment - MAT understanding Verify completion before SU placements Schedule 2-hour annual refresher	Before serving SU population; annual refresher	Training facility; online	T3C Blueprint p.56-66; FC-SU-01

5.4 Short-Term Assessment Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Schedule Short-Term Assessment training (4 hours): - Assessment placement purpose - Observation and behavioral documentation - Supporting children through assessments - Maintaining stability during assessment - Managing transitions - Communicating with assessment team Verify completion before STASS placements	Before serving STASS population	Training facility; online	T3C Blueprint p.67-75; FC-STASS-01

5.5 Treatment Foster Family Care Training

Who	How	When	Where	Regulatory Reference
Training Coordinator	Schedule Treatment Foster Care training (20 hours per TAC §749.863(c)): - Managing high-acuity behaviors (4 hrs) - Implementing intensive behavior support plans (4 hrs) - Advanced crisis intervention/de-escalation (4 hrs) - Supporting concentrated therapeutic treatment (4 hrs) - Recognizing psychiatric emergencies (2 hrs) - Treatment team participation (2 hrs) Verify completion before TFFC credential approval Schedule 8-hour annual specialized training	Before TFFC credentialing; 8 hrs annually	Training facility	TAC §749.863(c); T3C Blueprint p.136-147; FC-TFFC-01
Treatment Director	Provide clinical input on TFFC training content Conduct competency assessments Verify caregiver readiness for TFFC placements	Before TFFC credentialing	Clinical assessment	T3C Blueprint p.143-144

6. CONTRACTED TREATMENT TEAM MEMBER PROCEDURES

6.1 Provider Orientation

Who	How	When	Where	Regulatory Reference
Case Manager	Provide contracted provider with orientation materials: - Refuge House mission and values - TBRI® Treatment Model overview - T3C Service Package requirements - Documentation expectations - Reporting requirements Schedule orientation meeting Document orientation completion	Before service delivery	Written materials; meeting	FC-16
Program Director	Verify provider qualifications: - Current licensure/certification - Background checks - Liability insurance - Child welfare experience Approve provider engagement	Before service delivery	Provider file	TAC Chapter 749

6.2 Ongoing Provider Coordination

Who	How	When	Where	Regulatory Reference
Case Manager	Maintain regular communication with providers Share relevant child information Invite to Service Planning Team meetings Coordinate treatment approaches	Ongoing	Various	T3C Blueprint
Training Coordinator	Track provider credential expiration dates Verify annual licensure renewal Offer TBRI® training opportunities Document provider training participation	Annually	Provider tracking system	FC-16

6.3 Provider-Specific Requirements

Licensed Therapists (Contracted):

Who	How	When	Where	Regulatory Reference
Case Manager	Verify STAR Health credentialing Provide T3C clinical requirements Encourage TBRI® training participation Coordinate treatment team involvement	At engagement; ongoing	Provider coordination	T3C Blueprint

Behavioral Support Specialists/Mentors:

Who	How	When	Where	Regulatory Reference
Training Coordinator	Verify T3C Blueprint qualifications Provide TBRI® Foundations training (4 hrs) Provide package-specific training as needed Conduct annual competency verification	At engagement; annually	Training; assessment	T3C Blueprint

Nursing Staff (Contracted):

Who	How	When	Where	Regulatory Reference
Case Manager	Verify current licensure Provide T3C health coordination requirements Provide TBRI® awareness materials Coordinate trauma-informed care approach	At engagement	Orientation materials	T3C Blueprint

7. KINSHIP CAREGIVER TRAINING

7.1 Modified Training Timeline

Who	How	When	Where	Regulatory Reference
Kinship Specialist	Assess kinship caregiver's existing knowledge Develop individualized training plan Schedule required trainings with flexibility	Within 14 days of placement	Assessment	TAC §749.4423, §749.4427, §749.4429 (kinship training); §749.4421 (documentation)
Training Coordinator	Within 14 days: - Kinship-Specific Orientation (2 hrs) - Safety and Emergency Procedures (2 hrs) Within 30 days: - Trauma-Informed Parenting Basics (4 hrs) Within 60 days: - TBRI® Foundations (modified) (4 hrs) Within 90 days: - Human Trafficking Prevention (2 hrs) - CPR/First Aid (2 hrs)	Per timeline	Various; flexible scheduling	T3C Blueprint Kinship Add-On
Kinship Specialist / Training Coordinator	Ensure the verified kinship caregiver completes the two-hour DFPS Trauma-Informed Care Training (https://www.dfps.texas.gov/training/trauma_informed_care/) — delivered as part of the Trauma-Informed Parenting Basics block — and file the completion certificate	Within 60 days of the placement of the first child in the home	LMS; licensing file	DFPS 24-Hr RCC §5510; see Section 11.3
Kinship Specialist / Training Coordinator	Register the kinship caregiver in the DFPS Provider Portal and verify completion of the Caregiver Training Hub child-sexual-abuse course before the caregiver provides direct care; track annual recompletion	Before direct care; annually	DFPS Provider Portal; LMS	DFPS 24-Hr RCC §5600; see Section 11.1

7.2 Ongoing Kinship Training

Who	How	When	Where	Regulatory Reference
Kinship Specialist	Monitor annual training compliance (30 hrs) Provide additional coaching as identified Connect to support groups and resources Document training completion	Ongoing	Various	TAC §749.931

8. TRAINING DOCUMENTATION AND COMPLIANCE

8.1 Documentation Procedures

Who	How	When	Where	Regulatory Reference
Training Coordinator	Enter all training completions in LMS Upload certificates to appropriate files Record hours, dates, content Maintain trainer documentation	Within 5 business days of training	LMS; Radius	TAC §749 documentation
Participants	Sign attendance records Complete post-training evaluations Submit external training certificates for credit	At training completion	Training records	FC-16

8.2 Compliance Monitoring

Who	How	When	Where	Regulatory Reference
Training Coordinator	Generate monthly compliance reports Identify approaching deadlines (60, 30 days) Alert supervisors/Home Development of non-compliance risk Track package-specific training by credential	Monthly	LMS reports	FC-16
Quality Assurance	Audit training documentation quarterly Verify compliance rates Identify training gaps Report findings to leadership	Quarterly	QA review	TAC §749.43

8.3 Non-Compliance Response

Who	How	When	Where	Regulatory Reference
Supervisor (Staff)	Issue verbal reminder at 60 days before deadline Issue written reminder at 30 days Initiate performance management if deadline missed Document all communications	Per timeline	Personnel file	FC-16
Home Development (Caregivers)	Issue reminder at 60 days before deadline Issue written warning at 30 days Implement placement hold if deadline missed Develop remediation plan Document all communications	Per timeline	Licensing file	FC-16

9. TRAINING EFFECTIVENESS AND QUALITY

9.1 Training Evaluation

Who	How	When	Where	Regulatory Reference
Training Coordinator	Administer post-training knowledge assessments Collect participant evaluations Analyze evaluation data Identify improvement opportunities	After each training	LMS; evaluation system	Best practice
Program Director	Review training effectiveness data quarterly Correlate with outcome data Approve curriculum modifications Ensure adequate training resources	Quarterly	QA reports	CQI

9.2 Curriculum Updates

Who	How	When	Where	Regulatory Reference
Training Coordinator	Monitor regulatory changes Review T3C Blueprint updates Incorporate CQI findings Update curriculum as needed Retrain trainers on changes	Ongoing; at least annually	Curriculum documents	FC-16

TRAINING REQUIREMENTS SUMMARY BY PACKAGE

Package	Caregiver Training	Staff Training	Annual
T3C Basic	Pre-service (35 hrs) + T3C Transition (16 hrs)	Orientation (14 hrs) + Position-specific	30 hrs caregivers; 20 hrs staff
Mental & Behavioral Health	Basic + MH package (4 hrs)	Basic + MH package	Standard + MH topics
IDD/Autism	Basic + IDD/Autism package (4 hrs)	Basic + IDD/Autism package	Standard + IDD topics
Substance Use	Basic + SU training (4 hrs)	Basic + SU training	Standard + 2-hr SU refresher
Short-Term Assessment	Basic + STASS training (4 hrs)	Basic + STASS training	Standard
Treatment Foster Care	Basic + TFFC training (20 hrs)	Basic + TFFC clinical training	Standard + 8 hrs specialized

10. 2INgage Network Training Steps

SSCC-2INGAGE — addition start (provider-specific; remove this block if the 2INgage contract ends)

For the 2INgage network, the annual personnel DERPP acknowledgment is tracked in the training record, foster parents are provided Texas Health Steps information during caregiver training, and CSA training is assigned to caregivers serving children with a sexual-behavior history. (2INgage Provider Manual Rev. 1.2026 §10, p.46; §2, p.13)

SSCC-2INGAGE — addition end

SSCC-EMPOWER — addition start (provider-specific; remove this block if the EMPOWER contract ends)

For the EMPOWER network, the annual personnel DERPP acknowledgment is tracked, foster parents are provided Texas Health Steps information during caregiver training, and CSA training is assigned to caregivers serving children with a sexual-behavior history (EMPOWER Provider Manual Rev. 1.2026 §10, p.45).

SSCC-EMPOWER — addition end

SSCC-OCOK — addition start (provider-specific; remove this block if the OCOK contract ends)

For the OCOK network, the DERPP acknowledgment/training is completed at pre-service and annually, and each foster/adoptive home develops a DERPP (OCOK Network Management Operations Manual Rev. 7-1-2025 §4.06, p.69).

SSCC-OCOK — addition end

11. DFPS CAREGIVER TRAINING GATES (DFPS 24-Hr RCC FY26)

Operationalizes FC-16 Section 11. These are placement gates: Step 11.1 must be complete before an individual provides any direct care; Step 11.2 must be complete before an individual is the only Caregiver responsible for a child.

11.1 DFPS Sexual Abuse Caregiver Training (RCC §5600)

Who	How	When	Where	Regulatory Reference
Home Development (caregivers) / HR (staff)	Register each individual who will provide direct care to children in DFPS conservatorship as a Caregiver in the DFPS Provider Portal (registration must precede the training) Document the registration in the licensing/personnel file	At application/hire, before the Caregiver Training Hub course can be taken	DFPS Provider Portal	DFPS 24-Hr RCC §5600
Caregiver / Direct-care employee	Complete the required DFPS caregiver training on child sexual abuse in the Caregiver Training Hub	Before providing direct care to children in DFPS conservatorship; annually thereafter	DFPS Caregiver Training Hub	DFPS 24-Hr RCC §5600
Training Coordinator	Verify initial completion before any placement/direct-care assignment (verification/placement hold applies per FC-16 §8.4 until complete) File the completion certificate (LMS; Radius licensing file or personnel file) Track annual recompletion by anniversary date with 60/30-day reminders per Section 8	Before direct care; annually	LMS; Radius	DFPS 24-Hr RCC §5600; FC-16 §8

11.2 Pre-Service Trauma-Informed Care Quantum (RCC §5510)

Who	How	When	Where	Regulatory Reference
Training Coordinator	Schedule the identified TIC elements of the pre-service sequence: at least one DFPS-approved Trauma-Informed Care training, an ACEs component, and secondary-traumatic-stress (compassion fatigue) prevention/management content Designate in the training record which pre-service hours count as TIC (TBRI®-based trauma/attachment content of the Pre-Service Curriculum counts only where documented as TIC)	During pre-service (within the existing 37-hour block per FC-16 §11.2)	Training facility; online (DFPS-approved TIC courses)	DFPS 24-Hr RCC §5510
Training Coordinator	Verify a minimum of 8 documented TIC hours — including the DFPS-approved course, ACEs, and STS components — before the caregiver or employee (including Case Managers) is the only Caregiver responsible for a child; assign supplemental TIC hours where the documented total falls short	Before sole-caregiver responsibility	LMS; Radius	DFPS 24-Hr RCC §5510

11.3 Kinship Two-Hour DFPS TIC (RCC §5510)

Steps are in Section 7.1 above: the verified kinship caregiver completes the two-hour DFPS Trauma-Informed Care Training within 60 days of the placement of the first child in the home; the certificate is filed in the licensing file. Verified kinship caregivers are not required to complete the additional six TIC hours unless Refuge House requires it. (DFPS 24-Hr RCC §5510)

11.4 Annual TIC Refresher (RCC §5520) and Documentation (RCC §5530)

The annual two-hour TIC refresher is delivered and tracked through the annual caregiver training in Section 4.1 (Trauma-Informed Care, 2 hrs) and applies to direct-care employees including Case Managers; TIC completion certifications are kept in the caregiver's/employee's records per Section 8. (DFPS 24-Hr RCC §§5520, 5530)

Implementation guidance: the Provider Portal registration roster, Caregiver Training Hub completion dates (initial + annual anniversary), and per-person designated-TIC-hour tallies are tracked in the LMS compliance reports (Section 8.2); a consolidated RCC-gate view (registration status, sexual-abuse-training currency, TIC quantum met, kinship 60-day clock) is planned for the Pulse training dashboard. Until automated, the Training Coordinator maintains these gates in the monthly compliance report.

REGULATORY REFERENCES

T3C Blueprint Standards: Pages 18-19 (Human Trafficking Prevention); Treatment Model requirements throughout
T3C Blueprint Standards: Pages 56-66 (Substance Use Support Services)
T3C Blueprint Standards: Pages 67-75 (Short-Term Assessment Support Services)
T3C Blueprint Standards: Pages 136-147 (T3C Treatment Foster Family Care Support Services)
TAC Chapter 749: §749.863 (Pre-Service Training); §749.885 (Training Content); §749.911 (Required Topics); §749.931 (Annual Training); §749.863(c) (Treatment Foster Care 20-hour requirement)
DFPS 24-Hour RCC Requirements (FY26): §5510 (pre-service 8-hour TIC quantum; kinship 2-hour DFPS TIC within 60 days); §5520 (annual 2-hour TIC refresher); §5530 (TIC documentation); §5600 (Provider Portal registration + Caregiver Training Hub child-sexual-abuse training before direct care and annually)

SSCC alignment (FY-26): 2INgage Provider Manual Rev. 1.2026 — §10 (p.46); §2 (p.13). Cross-reference: FC-CQI-01 Continuous Quality Improvement Policy; FY-26 SSCC coverage tracker (temporary-reference/fy26-sscc-joint-monitoring/sscc-alignment/).

SSCC alignment (FY-26) — EMPOWER: EMPOWER Provider Manual Rev. 1.2026 — §10 (p.45). Cross-reference: FC-CQI-01 Continuous Quality Improvement Policy; FY-26 SSCC variance matrix.

SSCC alignment (FY-26) — OCOK: OCOK Network Management Operations Manual Rev. 7-1-2025 — §4.06 (p.69). Cross-reference: FC-CQI-01 Continuous Quality Improvement Policy; FY-26 SSCC variance matrix.

SSCC alignment (FY-26) — 4Kids: 4Kids4Families Joint Operations Manual (Dec 2025) / Subcontractor Agreement — reviewed; aligned (4Kids items here are casework/Minimum-Standards-level), no additional provider-specific provisions required in this document. Cross-reference: FC-CQI-01 Continuous Quality Improvement Policy; FY-26 SSCC variance matrix.

SSCC alignment (FY-26) — Belong: Belong Stage I & II Provider Manual (Aug 2025) / Provider Services Agreement — reviewed; aligned, no additional provider-specific provisions required in this document. Cross-reference: FC-CQI-01 Continuous Quality Improvement Policy; FY-26 SSCC variance matrix.

SSCC alignment (FY-26) — SFCS: SFCS Placement Provider Manual (July 2020, publicly-sourced — currency unconfirmed) / 2019 Affiliate Provider Agreement — reviewed; aligned, no additional provider-specific provisions required in this document. Cross-reference: FC-CQI-01 Continuous Quality Improvement Policy; FY-26 SSCC variance matrix.

RELATED PROCEDURES

FC-16 Staff and Caregiver Training Policy
FC-17 Foster Home Studies and T3C Credentialing Policy
FC-17.1 Foster Home Studies and T3C Credentialing Procedure
TR-HT-01 Universal Human Trafficking Prevention Training Policy
TR-HT-01.1 Universal Human Trafficking Prevention Training Procedure
FC-SU-01.1 Substance Use Support Services Procedure
FC-STASS-01.1 Short-Term Assessment Support Services Procedure
FC-TFFC-01.1 T3C Treatment Foster Family Care Support Services Procedure

FORMS/ATTACHMENTS

Pre-Service Training Checklist
T3C Transition Training Tracker
Annual Training Compliance Report Template
DFPS Provider Portal Caregiver Registration Verification (RCC §5600)
DFPS Caregiver Training Hub Child Sexual Abuse Training Certificate (RCC §5600)
Trauma-Informed Care 8-Hour Pre-Service Verification (RCC §5510)
Package-Specific Training Verification Form
Contracted Provider Orientation Checklist
Training Evaluation Form
Non-Compliance Notification Templates
External Training Credit Request Form

Package-Specific Training Checklists:

Substance Use Support Services Training Verification (4 hours)
Short-Term Assessment Training Verification (4 hours)
Treatment Foster Family Care Training Verification (20 hours per TAC §749.863(c))

This procedure document operationalizes the principles established in the corresponding policy by providing specific implementation details (who, when, where, and how). While policies require Board approval and remain relatively stable, procedures may be updated by the Executive Director to adapt to regulatory changes, technological advancements, or operational improvements without requiring Board approval, provided such changes maintain alignment with the policy's intent.

Staff and Caregiver Training Procedure