{"reviewId":"fy26-sscc","title":"FY-26 SSCC Joint Monitoring Tool — Desk Review","eyebrow":"Refuge House, Inc. · Compliance","badges":["FY-26","Desk Review","Temporary · Archivable"],"toolRev":"12-01-2025","generated":"2026-06-16","revised":"2026-06-18 (v2: reference-based; per-SSCC sections restored; shared material defined once under requirements) | 2026-06-23 (v3): added Foster/Adoptive Parent Agreement (Master) to all-8/all-10/all-12/all-18; normalized prior-submission labels + added priorSubmission flag (rendered last)","base":"https://compliance.refugehouse.org/public/documents/","intro":"Scope: the Desk Review portion of the FY-26 SSCC Joint Monitoring Tool — the shared administrative items one reviewer group works once on behalf of all SSCCs, plus each SSCC's own desk-review items. All SSCC sections render the same underlying material (defined once under \"requirements\"); each SSCC adds its own citations for the aspects it monitors.","groups":[{"key":"all","title":"All SSCCs Monitoring Items — Desk Review","scope":"Shared — reviewed once on behalf of every SSCC."},{"key":"21ngage","title":"2INgage Monitoring Items","scope":"Desk-review items specific to 2INgage."},{"key":"4kids","title":"4Kids4Families Monitoring Items","scope":"Desk-review items specific to 4Kids4Families."},{"key":"belong","title":"Belong Monitoring Items","scope":"Desk-review items specific to Belong."},{"key":"empower","title":"EMPOWER Monitoring Items","scope":"Desk-review items specific to EMPOWER."},{"key":"ocok","title":"OCOK Monitoring Items","scope":"Desk-review items specific to OCOK."},{"key":"saintfrancis","title":"Saint Francis Monitoring Items","scope":"Desk-review items specific to Saint Francis."}],"requirements":{"disruption":{"label":"Disruption Mitigation Policy/Plan (all SSCCs)","documents":[{"label":"T3C Discharge and Permanency Planning Procedure","kind":"policy","slug":"t3c-discharge-and-permanency-planning-procedure","url":"https://compliance.refugehouse.org/public/documents/t3c-discharge-and-permanency-planning-procedure","live":true,"repo":"policies-procedures/Procedure/T3C Discharge and Permanency Planning Procedure.md"},{"label":"T3C Discharge and Permanency Planning Policy","kind":"policy","slug":"t3c-discharge-and-permanency-planning-policy","url":"https://compliance.refugehouse.org/public/documents/t3c-discharge-and-permanency-planning-policy","live":true,"repo":"policies-procedures/Policy/T3C Discharge and Permanency Planning Policy.md"},{"label":"Disruption Mitigation reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/disruption-mitigation-reference-sheet.pdf","live":false}],"note":"Named Disruption Mitigation Process = Discharge Procedure §3 + Policy §3; per-SSCC citations inline."},"satisfaction":{"label":"Client satisfaction program (2INgage, EMPOWER)","documents":[{"label":"Continuous Quality Improvement Policy","kind":"policy","slug":"continuous-quality-improvement-policy","url":"https://compliance.refugehouse.org/public/documents/continuous-quality-improvement-policy","live":true,"repo":"policies-procedures/Policy/Continuous Quality Improvement Policy.md"},{"label":"Continuous Quality Improvement Procedure","kind":"policy","slug":"continuous-quality-improvement-procedure","url":"https://compliance.refugehouse.org/public/documents/continuous-quality-improvement-procedure","live":true,"repo":"policies-procedures/Procedure/Continuous Quality Improvement Procedure.md"}]},"ebi-training":{"label":"EBI training curriculum (4Kids, Belong)","documents":[{"label":"SAMA Study Guide","kind":"pdf","repo":"temporary-reference/SSCC/SAMA.EBI Training.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)"},{"label":"Emergency Behavior Intervention Procedure","kind":"policy","slug":"emergency-behavior-intervention-procedure","url":"https://compliance.refugehouse.org/public/documents/emergency-behavior-intervention-procedure","live":true,"repo":"policies-procedures/Procedure/Emergency Behavior Intervention Procedure.md"}],"note":"Curriculum = SAMA; provide the Study Guide PDF."},"support":{"label":"CPA foster-parent support (2INgage, Belong, EMPOWER)","documents":[{"label":"Recruitment and Retention of Foster Families Procedure","kind":"policy","slug":"recruitment-and-retention-of-foster-families-procedure","url":"https://compliance.refugehouse.org/public/documents/recruitment-and-retention-of-foster-families-procedure","live":true,"repo":"policies-procedures/Procedure/Recruitment and Retention of Foster Families Procedure.md"}],"note":"Support types itemized in R&R Procedure §5."},"noncompliance":{"label":"Non-compliance reporting to DFPS (2INgage, 4Kids, EMPOWER)","documents":[{"label":"On-Call Policy","kind":"policy","slug":"on-call-policy","url":"https://compliance.refugehouse.org/public/documents/on-call-policy","live":true,"repo":"policies-procedures/Policy/On-Call Policy.md"},{"label":"Serious Incident Reporting Policy","kind":"policy","slug":"serious-incident-reporting-policy","url":"https://compliance.refugehouse.org/public/documents/serious-incident-reporting-policy","live":true,"repo":"policies-procedures/Policy/Serious Incident Reporting Policy.md"}]},"abeyance-credentials":{"label":"Abeyance-list / Credential verification (all SSCCs)","documents":[{"label":"RH Staff Roster (Dallas + SA)","kind":"policy","slug":"rh-staff-roster","url":"https://compliance.refugehouse.org/public/documents/rh-staff-roster","live":true,"repo":"plans/RH-Staff-Roster.md"},{"label":"T3C Professional Staffing Plan","kind":"policy","slug":"t3c-professional-staffing-plan","url":"https://compliance.refugehouse.org/public/documents/t3c-professional-staffing-plan","live":true,"repo":"plans/T3C Professional Staffing Plan.md"}],"note":"PROVIDE OUR STAFF LIST: the clean RH Staff Roster (Dallas + SA) — names/roles/credentials — for the reviewer to compare against each SSCC's Abeyance list and verify credentials. Staffing Plan is the fuller companion."},"accreditation":{"label":"Accreditation status (all SSCCs)","documents":[{"label":"RH Accreditation & Licensure Statement","kind":"policy","slug":"rh-accreditation-statement","url":"https://compliance.refugehouse.org/public/documents/rh-accreditation-statement","live":true,"repo":"plans/RH-Accreditation-Statement.md"}],"note":"PROVIDE the Accreditation & Licensure Statement (Option B — not nationally accredited; aligns CQI with COA standards)."},"class":{"label":"SSCC reviews CLASS before visit (all SSCCs)","documents":[],"note":"N/A to provide — SSCC pulls CLASS on their side."}},"items":[{"item":"all-0","label":"Criminal Background Check Policy","note":null,"documents":[{"label":"Background Check and Eligibility Policy","kind":"policy","slug":"background-check-and-eligibility-policy","url":"https://compliance.refugehouse.org/public/documents/background-check-and-eligibility-policy","live":true,"repo":"policies-procedures/Policy/Background Check and Eligibility Policy.md"},{"label":"Background Check Procedure","kind":"policy","slug":"background-check-procedure","url":"https://compliance.refugehouse.org/public/documents/background-check-procedure","live":true,"repo":"policies-procedures/Procedure/Background Check Procedure.md"},{"label":"PRIOR SUBMISSION — Background Checks","kind":"pdf","repo":"temporary-reference/SSCC/Background Checks.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-1","label":"Drug Testing Policy","note":"Current standalone extract of the Drug Testing & Substance Abuse Policy from the Personnel Manual (June 2026). This is where the requirement is CURRENTLY met; the old standalone PDF is superseded.","documents":[{"label":"Drug Testing and Substance Abuse Policy (current extract)","kind":"policy","slug":"drug-testing-and-substance-abuse-policy","url":"https://compliance.refugehouse.org/public/documents/drug-testing-and-substance-abuse-policy","live":true,"repo":"personnel-hr/Drug-Testing-and-Substance-Abuse-Policy.md"},{"label":"Personnel Manual & HR Handbook (governing source of record)","kind":"policy","slug":"personnel-manual-and-hr-handbook","url":"https://compliance.refugehouse.org/public/documents/personnel-manual-and-hr-handbook#drug-testing-and-substance-abuse-policy","live":true,"repo":"personnel-hr/Personnel-Manual-and-HR-Handbook.md"}],"group":"all","classification":"transitioning"},{"item":"all-2","label":"Admissions – Emergency Placements","note":null,"documents":[{"label":"Admission Screening Policy","kind":"policy","slug":"admission-screening-policy","url":"https://compliance.refugehouse.org/public/documents/admission-screening-policy","live":true,"repo":"policies-procedures/Policy/Admission Screening Policy.md"},{"label":"Admission Screening Procedure","kind":"policy","slug":"admission-screening-procedure","url":"https://compliance.refugehouse.org/public/documents/admission-screening-procedure","live":true,"repo":"policies-procedures/Procedure/Admission Screening Procedure.md"},{"label":"Admission Assessment Policy","kind":"policy","slug":"admission-assessment-policy","url":"https://compliance.refugehouse.org/public/documents/admission-assessment-policy","live":true,"repo":"policies-procedures/Policy/Admission Assessment Policy.md"},{"label":"PRIOR SUBMISSION — Admissions Emergency/Non-Emergency","kind":"pdf","repo":"temporary-reference/SSCC/Admiss. Emerg.NonEmerg.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-3","label":"Admissions – Non-Emergency Placements","note":null,"documents":[{"label":"Admission Screening Policy","kind":"policy","slug":"admission-screening-policy","url":"https://compliance.refugehouse.org/public/documents/admission-screening-policy","live":true,"repo":"policies-procedures/Policy/Admission Screening Policy.md"},{"label":"Admission Matching & Criteria for Child Placement Policy","kind":"policy","slug":"admission-matching-criteria-for-child-placement-policy","url":"https://compliance.refugehouse.org/public/documents/admission-matching-criteria-for-child-placement-policy","live":true,"repo":"policies-procedures/Policy/Admission Matching & Criteria for Child Placement Policy.md"},{"label":"PRIOR SUBMISSION — Admissions Policy Full","kind":"pdf","repo":"temporary-reference/SSCC/Admissions Policy Full.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-4","label":"Emergency Behavior Intervention (EBI) Policy","note":null,"documents":[{"label":"Emergency Behavior Intervention Policy","kind":"policy","slug":"emergency-behavior-intervention-policy","url":"https://compliance.refugehouse.org/public/documents/emergency-behavior-intervention-policy","live":true,"repo":"policies-procedures/Policy/Emergency Behavior Intervention Policy.md"},{"label":"Emergency Behavior Intervention Procedure","kind":"policy","slug":"emergency-behavior-intervention-procedure","url":"https://compliance.refugehouse.org/public/documents/emergency-behavior-intervention-procedure","live":true,"repo":"policies-procedures/Procedure/Emergency Behavior Intervention Procedure.md"},{"label":"SAMA Study Guide (EBI training curriculum)","kind":"pdf","repo":"temporary-reference/SSCC/SAMA.EBI Training.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)"}],"group":"all","classification":"transitioning"},{"item":"all-5","label":"Discipline Policy","note":null,"documents":[{"label":"Discipline Policy","kind":"policy","slug":"discipline-policy","url":"https://compliance.refugehouse.org/public/documents/discipline-policy","live":true,"repo":"policies-procedures/Policy/Discipline Policy.md"},{"label":"Discipline Procedure","kind":"policy","slug":"discipline-procedure","url":"https://compliance.refugehouse.org/public/documents/discipline-procedure","live":true,"repo":"policies-procedures/Procedure/Discipline Procedure.md"}],"group":"all","classification":"transitioning"},{"item":"all-6","label":"Treatment Services Policy","note":null,"documents":[{"label":"Treatment Services reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/treatment-services-reference-sheet.pdf","live":false},{"label":"T3C Basic Foster Family Home Support Services Policy","kind":"policy","slug":"t3c-basic-foster-family-home-support-services-policy","url":"https://compliance.refugehouse.org/public/documents/t3c-basic-foster-family-home-support-services-policy","live":true,"repo":"policies-procedures/Policy/T3C Basic Foster Family Home Support Services Policy.md"},{"label":"PRIOR SUBMISSION — Treatment by Level of Care","kind":"pdf","repo":"temporary-reference/SSCC/Treatment by Level of Care.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"new"},{"item":"all-7","label":"Adoption Services Policy","note":"Legacy: provide the previously-submitted Adoption Services PDF (per decision, not migrated to T3C).","documents":[{"label":"PRIOR SUBMISSION — Adoption Services (legacy, not T3C-migrated)","kind":"pdf","repo":"temporary-reference/SSCC/Adoption Services.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"legacy"},{"item":"all-8","label":"Abuse and Neglect Prevention & Reporting Policy","note":null,"documents":[{"label":"Serious Incident Reporting Policy","kind":"policy","slug":"serious-incident-reporting-policy","url":"https://compliance.refugehouse.org/public/documents/serious-incident-reporting-policy","live":true,"repo":"policies-procedures/Policy/Serious Incident Reporting Policy.md"},{"label":"Serious Incident Reporting Procedure","kind":"policy","slug":"serious-incident-reporting-procedure","url":"https://compliance.refugehouse.org/public/documents/serious-incident-reporting-procedure","live":true,"repo":"policies-procedures/Procedure/Serious Incident Reporting Procedure.md"},{"label":"Abuse & Neglect reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/abuse-neglect-reference-sheet.pdf","live":false},{"label":"Foster/Adoptive Parent Agreement (Master)","kind":"reference-sheet","repo":"forms/foster-parent-agreements/Foster Parent Agreement (Master - Pulse-signable).html","live":false,"note":"HTML — serve via /public/files; Appendix III (SIR §749.503 matrix) + Appendix IV training"}],"group":"all","classification":"transitioning"},{"item":"all-9","label":"Firearms/Weapons Policy","note":null,"documents":[{"label":"Firearms reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/firearms-reference-sheet.pdf","live":false},{"label":"Foster Home Studies Procedure","kind":"policy","slug":"foster-home-studies-procedure","url":"https://compliance.refugehouse.org/public/documents/foster-home-studies-procedure","live":true,"repo":"policies-procedures/Procedure/Foster Home Studies Procedure.md"},{"label":"PRIOR SUBMISSION — Firearms/Weapons","kind":"pdf","repo":"temporary-reference/SSCC/Firearms.Weapons.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-10","label":"Grievance Policy (Stakeholders)","note":null,"documents":[{"label":"Grievance reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/grievance-reference-sheet.pdf","live":false},{"label":"Foster/Adoptive Parent Agreement (Master)","kind":"reference-sheet","repo":"forms/foster-parent-agreements/Foster Parent Agreement (Master - Pulse-signable).html","live":false,"note":"HTML — serve via /public/files; §12 Filing a Complaint or Grievance"},{"label":"PRIOR SUBMISSION — Grievance & Appeal","kind":"pdf","repo":"temporary-reference/SSCC/Grievance and Appeal.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-11","label":"HIPAA Policy","note":null,"documents":[{"label":"HIPAA/Privacy/Encryption reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/hipaa-privacy-encryption-reference-sheet.pdf","live":false},{"label":"Information Technology Data Management and Security Policy","kind":"policy","slug":"information-technology-data-management-and-security-policy","url":"https://compliance.refugehouse.org/public/documents/information-technology-data-management-and-security-policy","live":true,"repo":"policies-procedures/Policy/Information Technology Data Management and Security Policy.md"}],"group":"all","classification":"transitioning"},{"item":"all-12","label":"Pre-service Experience Policy","note":null,"documents":[{"label":"Staff and Caregiver Training Policy","kind":"policy","slug":"staff-and-caregiver-training-policy","url":"https://compliance.refugehouse.org/public/documents/staff-and-caregiver-training-policy","live":true,"repo":"policies-procedures/Policy/Staff and Caregiver Training Policy.md"},{"label":"Foster/Adoptive Parent Agreement (Master)","kind":"reference-sheet","repo":"forms/foster-parent-agreements/Foster Parent Agreement (Master - Pulse-signable).html","live":false,"note":"HTML — serve via /public/files; §6 Training & Compliance + Appendices IV/VI"},{"label":"PRIOR SUBMISSION — Pre-Service Experience","kind":"pdf","repo":"temporary-reference/SSCC/Pre Service Experience.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-13","label":"Training Policy – Personnel","note":null,"documents":[{"label":"Staff and Caregiver Training Policy","kind":"policy","slug":"staff-and-caregiver-training-policy","url":"https://compliance.refugehouse.org/public/documents/staff-and-caregiver-training-policy","live":true,"repo":"policies-procedures/Policy/Staff and Caregiver Training Policy.md"},{"label":"Staff and Caregiver Training Procedure","kind":"policy","slug":"staff-and-caregiver-training-procedure","url":"https://compliance.refugehouse.org/public/documents/staff-and-caregiver-training-procedure","live":true,"repo":"policies-procedures/Procedure/Staff and Caregiver Training Procedure.md"},{"label":"PRIOR SUBMISSION — Training Personnel/Foster Parent","kind":"pdf","repo":"temporary-reference/SSCC/Training Personnel.Foster Parent.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-14","label":"Training Policy – Caregiver/Foster Parent","note":null,"documents":[{"label":"Staff and Caregiver Training Policy","kind":"policy","slug":"staff-and-caregiver-training-policy","url":"https://compliance.refugehouse.org/public/documents/staff-and-caregiver-training-policy","live":true,"repo":"policies-procedures/Policy/Staff and Caregiver Training Policy.md"},{"label":"Staff and Caregiver Training Procedure","kind":"policy","slug":"staff-and-caregiver-training-procedure","url":"https://compliance.refugehouse.org/public/documents/staff-and-caregiver-training-procedure","live":true,"repo":"policies-procedures/Procedure/Staff and Caregiver Training Procedure.md"}],"group":"all","classification":"transitioning"},{"item":"all-15","label":"Babysitting and Respite Policy","note":null,"documents":[{"label":"Alternative and Substitute Care","kind":"policy","slug":"alternative-and-substitute-care","url":"https://compliance.refugehouse.org/public/documents/alternative-and-substitute-care","live":true,"repo":"policies-procedures/Policy/Alternative and Substitute Care.md"},{"label":"Alternative and Substitute Care Procedure","kind":"policy","slug":"alternative-and-substitute-care-procedure","url":"https://compliance.refugehouse.org/public/documents/alternative-and-substitute-care-procedure","live":true,"repo":"policies-procedures/Procedure/Alternative and Substitute Care Procedure.md"},{"label":"PRIOR SUBMISSION — Babysitting & Respite","kind":"pdf","repo":"temporary-reference/SSCC/Babysitting and Respite.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-16","label":"For PMN Providers, RN available on-call","note":"RN (Ashley Bahena BSN RN) documented in the Staffing Plan; provide if RH serves Primary Medical Needs (otherwise N/A).","documents":[{"label":"T3C Professional Staffing Plan","kind":"policy","slug":"t3c-professional-staffing-plan","url":"https://compliance.refugehouse.org/public/documents/t3c-professional-staffing-plan","live":true,"repo":"plans/T3C Professional Staffing Plan.md"}],"group":"all","classification":"na"},{"item":"all-17","label":"IT Policy","note":null,"documents":[{"label":"Information Technology Data Management and Security Policy","kind":"policy","slug":"information-technology-data-management-and-security-policy","url":"https://compliance.refugehouse.org/public/documents/information-technology-data-management-and-security-policy","live":true,"repo":"policies-procedures/Policy/Information Technology Data Management and Security Policy.md"},{"label":"IT System Access and Security Procedures","kind":"policy","slug":"it-system-access-and-security-procedures","url":"https://compliance.refugehouse.org/public/documents/it-system-access-and-security-procedures","live":true,"repo":"policies-procedures/Procedure/IT System Access and Security Procedures.md"},{"label":"PRIOR SUBMISSION — HIPAA/IT/Encryption Full (dated)","kind":"pdf","repo":"temporary-reference/SSCC/HIPPA.IT.Encryption Full.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-18","label":"Encrypted Email Policy/Procedure","note":"Encrypted-email is IT Policy §5 + FP Agreement §5 (No-PHI-by-email).","documents":[{"label":"Information Technology Data Management and Security Policy","kind":"policy","slug":"information-technology-data-management-and-security-policy","url":"https://compliance.refugehouse.org/public/documents/information-technology-data-management-and-security-policy","live":true,"repo":"policies-procedures/Policy/Information Technology Data Management and Security Policy.md"},{"label":"HIPAA/Privacy/Encryption reference sheet","kind":"reference-sheet","repo":"temporary-reference/fy26-sscc-joint-monitoring/hipaa-privacy-encryption-reference-sheet.pdf","live":false},{"label":"Foster/Adoptive Parent Agreement (Master)","kind":"reference-sheet","repo":"forms/foster-parent-agreements/Foster Parent Agreement (Master - Pulse-signable).html","live":false,"note":"HTML — serve via /public/files; §7 Secure handling — No PHI by email/SMS"}],"group":"all","classification":"transitioning"},{"item":"all-19","label":"Policy and Procedures Manual (Program Specific) – Current","note":"Provide the full current policy set — the compliance-API policy manual (site index) IS the live manual. The submitted PDF is a prior snapshot.","documents":[{"label":"Live Policy & Procedure Manual (compliance site index)","kind":"link","url":"https://compliance.refugehouse.org/site-index","live":true},{"label":"PRIOR SUBMISSION — RH Program P&P Manual","kind":"pdf","repo":"temporary-reference/SSCC/RH Program Policies and Procedures.pdf","live":false,"note":"binary — serve via /public/files route","priorSubmission":true}],"group":"all","classification":"na"},{"item":"all-20","label":"Professional Staffing Plan (Program Specific) – Current","note":"PROVIDE: Staff Roster (clean) + Staffing Plan + both org charts.","documents":[{"label":"RH Staff Roster (Dallas + SA)","kind":"policy","slug":"rh-staff-roster","url":"https://compliance.refugehouse.org/public/documents/rh-staff-roster","live":true,"repo":"plans/RH-Staff-Roster.md"},{"label":"T3C Professional Staffing Plan","kind":"policy","slug":"t3c-professional-staffing-plan","url":"https://compliance.refugehouse.org/public/documents/t3c-professional-staffing-plan","live":true,"repo":"plans/T3C Professional Staffing Plan.md"},{"label":"Org Chart – Dallas","kind":"pdf","repo":"plans/org-charts/RH Org Chart - Dallas.pdf","live":false,"note":"binary — serve via /public/files route"},{"label":"Org Chart – San Antonio","kind":"pdf","repo":"plans/org-charts/RH Org Chart - San Antonio.pdf","live":false,"note":"binary — serve via /public/files route"}],"group":"all","classification":"na"},{"item":"all-21","label":"DERPP – Current","note":null,"documents":[{"label":"Disaster and Emergency Response Preparedness Plan (DERPP) Policy","kind":"policy","slug":"disaster-and-emergency-response-preparedness-plan-derpp-policy","url":"https://compliance.refugehouse.org/public/documents/disaster-and-emergency-response-preparedness-plan-derpp-policy","live":true,"repo":"policies-procedures/Policy/Disaster and Emergency Response Preparedness Plan (DERPP) Policy.md"},{"label":"PRIOR SUBMISSION — DERPP","kind":"pdf","repo":"temporary-reference/SSCC/DERPP.pdf","live":false,"note":"binary — serve via /public/files route (Stream 2)","priorSubmission":true}],"group":"all","classification":"transitioning"},{"item":"all-22","label":"Residential – 24-hr Awake Supervision schedule","note":"N/A for a CPA (no residential awake-supervision shifts). On-Call covers self-report if a child requires awake supervision.","documents":[{"label":"On-Call Policy","kind":"policy","slug":"on-call-policy","url":"https://compliance.refugehouse.org/public/documents/on-call-policy","live":true,"repo":"policies-procedures/Policy/On-Call Policy.md"}],"group":"all","classification":"na"},{"item":"all-23","label":"Residential – staff ratio (waking hours)","note":"N/A — CPA/foster homes, not residential.","documents":[],"group":"all","classification":"na"},{"item":"all-24","label":"Residential – staff ratio (overnight)","note":"N/A — CPA/foster homes, not residential.","documents":[],"group":"all","classification":"na"},{"item":"disruption-*","group":"all","label":"Disruption Mitigation Policy/Plan (all SSCCs)","ref":"disruption","classification":"new"},{"item":"satisfaction-*","group":"all","label":"Client satisfaction program (2INgage, EMPOWER)","ref":"satisfaction","classification":"transitioning"},{"item":"ebi-training-*","group":"all","label":"EBI training curriculum (4Kids, Belong)","ref":"ebi-training","classification":"transitioning"},{"item":"support-*","group":"all","label":"CPA foster-parent support (2INgage, Belong, EMPOWER)","ref":"support","classification":"transitioning"},{"item":"noncompliance-*","group":"all","label":"Non-compliance reporting to DFPS (2INgage, 4Kids, EMPOWER)","ref":"noncompliance","classification":"transitioning"},{"item":"abeyance-credentials-*","group":"all","label":"Abeyance-list / Credential verification (all SSCCs)","ref":"abeyance-credentials","classification":"transitioning"},{"item":"accreditation-*","group":"all","label":"Accreditation status (all SSCCs)","ref":"accreditation","classification":"na"},{"item":"class-*","group":"all","label":"SSCC reviews CLASS before visit (all SSCCs)","ref":"class","classification":"na"},{"item":"21ngage-25","group":"21ngage","label":"Disruption Mitigation Policy","classification":"transitioning","ref":"disruption","mappingNote":"Mapped + named Process formalized (Jun 16 2026): now anchored by a named Disruption Mitigation Process at T3C Discharge & Permanency Planning Procedure §3 (+ Policy §3), carrying the 2INgage-specific reqs — 1-business-day contact on unplanned disruption, 30-day pre-removal documentation, cmd@2ingage.org + PCM notice, TPG Disruption/Discharge Form (top-2 reasons), due-diligence exhaustion checklist, 2INgage-facilitated Disruption Mitigation Plan / ECAP reassessment (2INgage Manual Rev.1.2026 §§4-5). Layered measures (FC6-01 matching + quarterly stability review + Crisis Mgmt + Discharge) feed into it. See disruption-mitigation reference sheet.","citations":[{"sscc":"2INgage","text":"2INgage Manual Rev.1.2026 §§4-5"}]},{"item":"21ngage-26","group":"21ngage","label":"Review of Staffing List against 21Ngage's Abeyance List","classification":"na","ref":"abeyance-credentials"},{"item":"21ngage-27","group":"21ngage","label":"Is there a formal client satisfaction program (surveys/tools used to measure program effectiveness)","classification":"new","ref":"satisfaction","mappingNote":"Gap closed (Jun 16 2026): created lean CQI/PQI Policy + Procedure (FC-CQI-01 / .1) — no CQI doc previously existed. Its §2 Client & Stakeholder Satisfaction Program is the formal program: caregiver, youth/young-adult (youth voice), staff, and stakeholder satisfaction surveys + concern channel, compiled quarterly into PQI. Consolidates existing tools (Aftercare/Transition youth surveys, R&R family-satisfaction analysis, Kinship caregiver surveys, SIR PQI trend review). Cited to 2INgage Manual §12 p.51 (satisfaction surveys; DO-RITE).","citations":[{"sscc":"2INgage","text":"2INgage Manual §12 p.51"}]},{"item":"21ngage-28","group":"21ngage","label":"Is the Provider Accredited? If yes, by who?","classification":"na","ref":"accreditation"},{"item":"21ngage-29","group":"21ngage","label":"Verification of Personnel Credentials/Certifications","classification":"na","ref":"abeyance-credentials"},{"item":"21ngage-30","group":"21ngage","label":"Any logs of non-compliance regarding 24 hours awake supervision requirement?","classification":"na","ref":"noncompliance"},{"item":"21ngage-31","group":"21ngage","label":"Confirmation of timely submission of non-compliance to DFPS?","classification":"na","ref":"noncompliance","mappingNote":"Covered (Jun 16 2026): On-Call Policy/Procedure self-report 24-hr-awake-supervision non-compliance to DFPS within 24 hrs via the §1115 portal; FC-SIR-01 reports serious incidents via TPG within 24 hrs (§1411). 2INgage cross-ref added (Manual §11 p.47: timely record forwarding + Monthly Case Status Report by the 10th).","citations":[{"sscc":"2INgage","text":"Manual §11 p.47: timely record forwarding + Monthly Case Status Report by the 10th"}]},{"item":"21ngage-32","group":"21ngage","label":"SSCC reviews CLASS system before Monitoring Review/Visit","classification":"na","ref":"class"},{"item":"21ngage-33","group":"21ngage","label":"For CPAs – Verify types of Provider's support to foster parents","classification":"na","ref":"support","mappingNote":"Covered (Jun 16 2026): R&R Procedure §5 (Ongoing Retention & Support) — 24/7 four-level availability, RHU/TBRI training, TCM/clinical consult, respite (FC18-01), events/socials, holiday support, secure caregiver portal, twice-monthly visits + transportation. Inline 2INgage cite added (Manual §4 pp.21–23).","citations":[{"sscc":"2INgage","text":"Manual §4 pp.21–23"}]},{"item":"4kids-34","group":"4kids","label":"Disruption Mitigation Plan (In-state Providers only)","classification":"transitioning","ref":"disruption","mappingNote":"Covered (Jun 16 2026): satisfied by the named Disruption Mitigation Process (T3C Discharge & Permanency Planning Procedure §3 + Policy §3), which now carries a 4Kids citation (4Kids4Families Joint Ops Manual Dec 2025 — Disruption Mitigation Plan item; 1-day discharge-staffing pp.132–133). Built on FC6-01 matching + Crisis Mgmt + Discharge + quarterly stability review.","citations":[{"sscc":"4Kids4Families","text":"4Kids4Families Joint Ops Manual Dec 2025 — Disruption Mitigation Plan item; 1-day discharge-staffing pp.132–133"}]},{"item":"4kids-35","group":"4kids","label":"SSCC reviews CLASS system before Monitoring Review/Visit","classification":"na","ref":"class"},{"item":"4kids-36","group":"4kids","label":"Training Curriculum used for EBI training","classification":"na","ref":"ebi-training","mappingNote":"Covered (Jun 16 2026): EBI training curriculum = SAMA (Satori Alternatives to Managing Aggression), named in FC-16.06 (8 hrs child-care / 16 hrs treatment, competency-based, certified instructor). The actual curriculum was previously submitted: temporary-reference/SSCC/SAMA.EBI Training.pdf (SAMA Study Guide) + EBI Policy.pdf. EBI Procedure TRAINING section now points to it with a 4Kids citation."},{"item":"4kids-37","group":"4kids","label":"Is the Provider Accredited? If yes, by who?","classification":"na","ref":"accreditation"},{"item":"4kids-38","group":"4kids","label":"Any logs of non-compliance regarding 24 hours awake supervision requirement?","classification":"na","ref":"noncompliance"},{"item":"4kids-39","group":"4kids","label":"Confirmation of timely submission of non-compliance to DFPS?","classification":"na","ref":"noncompliance","mappingNote":"Covered (Jun 16 2026): On-Call Policy/Procedure self-report 24-hr-awake non-compliance to DFPS within 24 hrs (§1115 portal); FC-SIR-01 reports serious incidents via TPG within 24 hrs (§1411). On-Call non-compliance section now carries a 4Kids citation (Joint Ops Manual Dec 2025 — Daily Notifications by 9am/5pm + Significant Events, pp.34–36).","citations":[{"sscc":"4Kids4Families","text":"Joint Ops Manual Dec 2025 — Daily Notifications by 9am/5pm + Significant Events, pp.34–36"}]},{"item":"4kids-40","group":"4kids","label":"Verification of Personnel Credentials/Certifications","classification":"na","ref":"abeyance-credentials"},{"item":"4kids-41","group":"4kids","label":"Review of Staffing/Foster Home List against 4Kids4Families' Abeyance List","classification":"na","ref":"abeyance-credentials"},{"item":"belong-42","group":"belong","label":"Training Curriculum used for EBI training","classification":"na","ref":"ebi-training","mappingNote":"Covered (Jun 16 2026): EBI training curriculum = SAMA (named in FC-16.06; submitted SAMA Study Guide at temporary-reference/SSCC/SAMA.EBI Training.pdf). EBI Procedure TRAINING section now carries a Belong citation (Belong Manual Aug 2025 p.29 — behavior-intervention approach, restraint reduction, \"raising the yellow flag\" early support).","citations":[{"sscc":"Belong","text":"Belong Manual Aug 2025 p.29 — behavior-intervention approach, restraint reduction, \"raising the yellow flag\" early support"}]},{"item":"belong-43","group":"belong","label":"Verification of Personnel Credentials/Certifications","classification":"na","ref":"abeyance-credentials"},{"item":"belong-44","group":"belong","label":"Review of Staffing List against Belong's Abeyance List","classification":"na","ref":"abeyance-credentials"},{"item":"belong-45","group":"belong","label":"SSCC reviews CLASS system before Monitoring Review/Visit","classification":"na","ref":"class"},{"item":"belong-46","group":"belong","label":"Disruption Mitigation Policy","classification":"transitioning","ref":"disruption","mappingNote":"Covered (Jun 16 2026): satisfied by the named Disruption Mitigation Process (T3C Discharge & Permanency Planning Procedure §3 + Policy §3), now carrying a Belong citation (Belong Manual Aug 2025 p.15 — 30-day pre-removal documentation, 1-business-day contact, 24/7/365 crisis support, Discharge Notice to the Belong discharge mailbox). Built on FC6-01 matching + Crisis Mgmt + Discharge.","citations":[{"sscc":"Belong","text":"Belong Manual Aug 2025 p.15 — 30-day pre-removal documentation, 1-business-day contact, 24/7/365 crisis support, Discharge Notice to the Belong discharge mailbox"}]},{"item":"belong-47","group":"belong","label":"For CPAs – Verify types of Provider's support to foster parents","classification":"na","ref":"support","mappingNote":"Covered (Jun 16 2026): R&R Procedure §5 (Ongoing Retention & Support) — 24/7 availability, training, TCM, respite, events, portal, twice-monthly visits. Belong citation added (Belong Manual Aug 2025 p.15 — \"deliver foster parent support services to minimize placement disruptions\").","citations":[{"sscc":"Belong","text":"Belong Manual Aug 2025 p.15 — \"deliver foster parent support services to minimize placement disruptions\""}]},{"item":"empower-48","group":"empower","label":"Disruption Mitigation Policy","classification":"transitioning","ref":"disruption","mappingNote":"Covered (Jun 16 2026): satisfied by the named Disruption Mitigation Process (T3C Discharge & Permanency Planning Procedure §3 + Policy §3), now carrying an EMPOWER citation (EMPOWER Provider Manual Rev.1.2026 §4 Placement Stability pp.24–25 — parallel to 2INgage; 1-business-day contact). Built on FC6-01 matching + Crisis Mgmt + Discharge + quarterly stability review.","citations":[{"sscc":"EMPOWER","text":"EMPOWER Provider Manual Rev.1.2026 §4 Placement Stability pp.24–25 — parallel to 2INgage; 1-business-day contact"}]},{"item":"empower-49","group":"empower","label":"Review of Staffing List against EMPOWER's Abeyance List","classification":"na","ref":"abeyance-credentials"},{"item":"empower-50","group":"empower","label":"Is there a formal client satisfaction program (surveys/tools used to measure program effectiveness)","classification":"new","ref":"satisfaction","mappingNote":"Covered (Jun 16 2026): CQI/PQI Policy + Procedure (FC-CQI-01 / .1) §2 Client & Stakeholder Satisfaction Program (caregiver / youth-voice / staff / stakeholder surveys + concern channel, compiled quarterly). Now cites EMPOWER §12 (satisfaction/feedback) alongside 2INgage §12 and OCOK §4.09."},{"item":"empower-51","group":"empower","label":"Is the Provider Accredited? If yes, by who?","classification":"na","ref":"accreditation"},{"item":"empower-52","group":"empower","label":"Verification of Personnel Credentials/Certifications","classification":"na","ref":"abeyance-credentials"},{"item":"empower-53","group":"empower","label":"Any logs of non-compliance regarding 24 hours awake supervision requirement?","classification":"na","ref":"noncompliance"},{"item":"empower-54","group":"empower","label":"Confirmation of timely submission of non-compliance to DFPS?","classification":"na","ref":"noncompliance"},{"item":"empower-55","group":"empower","label":"SSCC reviews CLASS system before Monitoring Review/Visit","classification":"na","ref":"class"},{"item":"empower-56","group":"empower","label":"For CPAs – Verify types of Provider's support to foster parents","classification":"na","ref":"support"},{"item":"ocok-57","group":"ocok","label":"Disruption Mitigation Plan (In-state CPA Providers only)","classification":"transitioning","ref":"disruption","mappingNote":"Covered (Jun 16 2026): satisfied by the named Disruption Mitigation Process (T3C Discharge & Permanency Planning Procedure §3 + Policy §3), now carrying an OCOK citation (OCOK Network Mgmt Ops Manual Rev.7-1-2025, p.40 — Network Providers submit a Disruption Mitigation Plan, if applicable). Built on FC6-01 matching + Crisis Mgmt + Discharge + quarterly stability review.","citations":[{"sscc":"OCOK","text":"OCOK Network Mgmt Ops Manual Rev.7-1-2025, p.40 — Network Providers submit a Disruption Mitigation Plan, if applicable"}]},{"item":"ocok-58","group":"ocok","label":"Review of Staffing List against OCOK's Abeyance List","classification":"na","ref":"abeyance-credentials"},{"item":"ocok-59","group":"ocok","label":"SSCC reviews CLASS system before Monitoring Review/Visit","classification":"na","ref":"class"},{"item":"saintfrancis-60","group":"saintfrancis","label":"Disruption Mitigation Plan (In-state Providers only)","classification":"transitioning","ref":"disruption","mappingNote":"Covered (Jun 16 2026): satisfied by the named Disruption Mitigation Process (T3C Discharge & Permanency Planning Procedure §3 + Policy §3). SFCS citation added — Saint Francis Affiliate Provider Agreement (Region 1, Oct 8 2019; now in repo regulatory-references/SFCS/) has placement-change notification + smooth-transition + placement-stability Performance Measures but NO standalone disruption section (predates the framework), so the named Process + SSCC Master Contract govern. Newer SFCS provider manual not on hand."}],"needsPush":[],"binariesPendingFilesRoute":["plans/org-charts/RH Org Chart - Dallas.pdf","plans/org-charts/RH Org Chart - San Antonio.pdf","temporary-reference/SSCC/Admiss. 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